ilios Digital Organizing

At Ilios Digital Organizing, we make sure technology works for you. Specializing in information organizing, we focus on streamlining your workflow in order to make you more productive, helping your business grow and prosper. Our goal is to cut through information overload and reduce the stress of clutter so you can get out from under the admin side of your business and start focusing on what you love to do.
We work with you to utilize the right technology for the right task, whether its eliminating your hundreds of unread emails each day, organizing computer files, or standardizing your workflow. We want to make running your business easy and effective. No more searching for documents, missed follow-ups, or leaving money on the table…because it’s time to get organized and let technology work FOR you.

WHAT WE DO


REDUCE YOUR ADMIN WORK

Let’s organize your workflow and find ways to automate your processes. By reducing duplicate admin tasks and streamlining your business, you will have the time and energy to focus on what really matters.

IMPROVE FOLLOW UP

No more emails falling through the cracks. No more forgetting to contact clients. We’ll put software and systems in place to keep you organized and on top of communication.

LOWER STRESS LEVELS

Being organized means you can find files and email quickly and easily. And if a client requests a document, you’ll know right where it is! Say good-bye to recreating documents and scrambling to find an invoice.

INCREASE TIME

When your digital devices are in sync and your information is accessible and shareable, you have more time to focus on clients, make sales, and grow important relationships.

PROVIDE SUPPORT

Staying organized is an ongoing process, and getting out from under the clutter doesn't have to be done alone. We're here to encourage, coach, and guide you to a streamlined workflow and a more successful business.

OPTIMIZE YOUR LIFE

At Ilios Digital, we partner with you to find the right tool, for the right task, at the right time. Having the right kind of program or software, and knowing how to use it, will be the difference between “getting by” and getting ahead in your business.

Just because something doesn’t do what you planned it to do doesn’t mean it’s useless. – Thomas Edison

What people are saying

  • Thank you sooooo much for your help with my email! It was just the push I needed, and your approach was so simple that I had literally finalized my email organization by Fri.
    My inbox is EMPTY and I’m using my Action folders religiously now ☺ Of course, I have more emails to sort through, but it feels so good to have an organizational system moving forward. Thanks again!

    Katrina Oko-Odi | Editing Worm
  • I finally feel like I can get a handle on my emails. With everything falling into my main email I get overwhelmed and I know emails get missed and that is not a good business practice!!
    I really appreciate your time, clear information, and follow up email with instruction about what you taught me in case i forget :), your patience in teaching me how to manage it on my own and knowing you are just a phone call or email away if I get stuck!!!! I am actually looking forward to tackling my emails!

    Mia Roseberry | Wounded Warrior Homes
  • April was a great find and help just when I needed it!
    I was going crazy with the details of starting my own business. [April] listened to my immediate and long term needs for my business and jumped right in to help me regain my sanity. April was calm when I needed it and excited and energized when I was down. It was a great help to have someone detail oriented to work with me.

    Kim D. - Paradise Veterinary Hospital
  • If you need help organizing your computer files, bookmarks, or email, April is your go-to solutions expert! Professional, ethical, trustworthy and knowledgeable, she made the experience easy and fun. I highly recommend her for your IT organizing needs!

    Natasha R.

From the ilios Blog

6 December 2018

Trying new things!

I’m trying something new! I’ve been a fan of and devoted user of Moleskine notebooks for years. Before I found Evernote I used my Moleskines for everything – notes about business, writing scenes, jotting down ideas, you name it. There is even a stack of used Moleskines, carefully indexed, on the top shelf of my closet. But since Evernote and I became BFFs, my Moleskines haven’t been seeing as much attention.

I still use my Moleskines for brainstorming and sketching out ideas, but almost all my writing is in Evernote now. For some reason, brainstorming and note taking on paper are easier for me. I keep the ‘neat’ version of my notes in Evernote. Maybe it’s a generational thing – I didn’t grow up with computers – or maybe its just a personal preference. Either way, where I used to go through a standard 5 x 8 Moleskine every couple of months, I’m down to two a year.

Continue Reading

28 November 2018

How long should you keep that document?

Do you really need to keep that paperwork?

Records retention guidelines may vary in their recommendations, but you can usually consider these guidelines to apply to both paper and digital files. Yes, you could hang on to digital files longer since they appear to take up less space. But the question becomes, do you need to?

Instead of weeding through their digital files, many people purchase more cloud storage or an external hard drive. But consider this…purchasing that extra space is equivalent to purchasing a storage unit for your physical papers. Do you really want to do that?

Vital documents such as a birth certificate, marriage license, immunization records, etc. should be considered permanent. These are often in paper form, so go ahead and scan them into your computer to have a second copy you can keep ‘at home’ while you put the originals in a safe place. When discussing records retention, financial documents require special attention. I recommend contacting a lawyer or financial advisor if you have specific questions about keeping your investment reports or other financial paperwork.

For more information, check out these guidelines for how long to keep your records:

IRS Guidelines for Taxes for small businesses and the self-employed 

BBB Records Retention Schedule for Individuals/Consumer Records 

Questions? Need help sorting through your files? Let’s talk!

24 September 2018

One Software to Rule Them All

Unitasker or Multitasker?

 

Should you have one software for each task, and rely on Zapier to link them, or find a software that can multitask?

I talk a lot about having the right tech for the right task. But what does that mean? A favorite blog of mine, Unclutterer, frequently highlights what she calls unitaskers. These are organizing or productivity tools that only have one use – like a banana slicer. A unitasker can also be a tool/gadget that can be replaced by something you already own – why buy a grilled cheese sandwich toaster when you already have a frying pan?

When we apply the concept of unitaskers to the digital world, we start looking at the concept of software that only focuses on one thing. Is it better to have one software for financials, one for CRM, and one for email marketing, or is it better to have one software (like 17Hats) which provides all of those programs?

The question of unitasker software also comes up when we talk about automation. Do you have multiple software options and rely on Zapier to connect them, or do you go with software that automatically integrates with each other? For example, Acuity software automatically connects to your Google calendar, PayPal, and Stripe. But Acuity does not automatically connect with Evernote, so I have to use Zapier to get that information where I want it.

I don’t have one software that does it all. Right now my Quicken Online account links to PayPal, my Acuity scheduling account links to PayPal and to Google Calendar, and Insightly CRM links to MailChimp and my Gmail account. The great thing about Google is that so many programs link to it natively. But would I be more productive if I had one software – like 17Hats – which does my financials, scheduling, email marketing, and email?

Unitasker or not, the more important question is are you using the right tech for the right task. It is rare to find one software that does multiple things well. In addition, there is automation software like Zapier which will connect your individual software programs to each other in order to reduce your admin work and make it seem like everything works together. So find what works best for you, and seek expert answers to your questions when you have them!

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