ilios Digital Organizing

At Ilios Digital Organizing, we make sure technology works for you. Specializing in information organizing, we focus on streamlining your workflow in order to make you more productive, helping your business grow and prosper. Our goal is to cut through information overload and reduce the stress of clutter so you can get out from under the admin side of your business and start focusing on what you love to do.
We work with you to utilize the right technology for the right task, whether its eliminating your hundreds of unread emails each day, organizing computer files, or standardizing your workflow. We want to make running your business easy and effective. No more searching for documents, missed follow-ups, or leaving money on the table…because it’s time to get organized and let technology work FOR you.

WHAT WE DO


REDUCE YOUR ADMIN WORK

Let’s organize your workflow and find ways to automate your processes. By reducing duplicate admin tasks and streamlining your business, you will have the time and energy to focus on what really matters.

IMPROVE FOLLOW UP

No more emails falling through the cracks. No more forgetting to contact clients. We’ll put software and systems in place to keep you organized and on top of communication.

LOWER STRESS LEVELS

Being organized means you can find files and email quickly and easily. And if a client requests a document, you’ll know right where it is! Say good-bye to recreating documents and scrambling to find an invoice.

INCREASE TIME

When your digital devices are in sync and your information is accessible and shareable, you have more time to focus on clients, make sales, and grow important relationships.

PROVIDE SUPPORT

Staying organized is an ongoing process, and getting out from under the clutter doesn't have to be done alone. We're here to encourage, coach, and guide you to a streamlined workflow and a more successful business.

OPTIMIZE YOUR LIFE

At Ilios Digital, we partner with you to find the right tool, for the right task, at the right time. Having the right kind of program or software, and knowing how to use it, will be the difference between “getting by” and getting ahead in your business.

Just because something doesn’t do what you planned it to do doesn’t mean it’s useless. – Thomas Edison

What people are saying

  • Thank you sooooo much for your help with my email! It was just the push I needed, and your approach was so simple that I had literally finalized my email organization by Fri.
    My inbox is EMPTY and I’m using my Action folders religiously now ☺ Of course, I have more emails to sort through, but it feels so good to have an organizational system moving forward. Thanks again!

    Katrina Oko-Odi | Editing Worm
  • I finally feel like I can get a handle on my emails. With everything falling into my main email I get overwhelmed and I know emails get missed and that is not a good business practice!!
    I really appreciate your time, clear information, and follow up email with instruction about what you taught me in case i forget :), your patience in teaching me how to manage it on my own and knowing you are just a phone call or email away if I get stuck!!!! I am actually looking forward to tackling my emails!

    Mia Roseberry | Wounded Warrior Homes
  • April was a great find and help just when I needed it!
    I was going crazy with the details of starting my own business. [April] listened to my immediate and long term needs for my business and jumped right in to help me regain my sanity. April was calm when I needed it and excited and energized when I was down. It was a great help to have someone detail oriented to work with me.

    Kim D. - Paradise Veterinary Hospital
  • If you need help organizing your computer files, bookmarks, or email, April is your go-to solutions expert! Professional, ethical, trustworthy and knowledgeable, she made the experience easy and fun. I highly recommend her for your IT organizing needs!

    Natasha R.

From the ilios Blog

18 January 2019

Sync Up!

Are You In Sync?

When you move from one computer to another, do your bookmarks and settings follow you? Can you be reading an article in your office, then switch to your phone to finish the article as you wait in line at the store? If no, then what are you waiting for? 

Chrome and Firefox both offer a version of account sync. You create an account, set up your browser to your preference – certain extensions, zoom level, home page, etc. – then when you log into another digital device and open the browser you will see the exact same setup. I have sync set up for Chrome, which is my primary browser, and Firefox which is my secondary browser. 

Productivity wise, sync has been awesome because no matter what computer or device I am on, I have access to my bookmarks and recent tabs. I currently operate on three different computers and two mobile devices, so sync makes it mostly seamless. There have been a few hiccups trying to access recent tabs from another device (pulling up a web page I saw on my desktop when I am using my laptop), but overall its been great. 

For more info about sync, check out the following articles about sync:

Chrome Sync

Firefox Sync

4 January 2019

Too much to read, not enough time

I was the girl who always had a book in her hand. At home, I stored books on bookshelves, under my pillow, or under the bed (that was where the romance novels were stashed when I was in high school!).  In school I got in trouble multiple times for reading a paperback behind my textbook when I was supposed to be working. But what was I supposed to do? There were all these great things to read and not nearly enough time to read them all in!


These days I am more likely to be found reading online – books and fan fiction mostly, and articles or blogs that I follow. But just like the pile that used to stack up beside my bed, the online reading pile can get to be overwhelming. The amount of online fiction I’ve bookmarked should keep me busy till summer. To keep track of all the blogs I follow and articles I want to read, I used to use my browser bookmarks. But that was just another pile of things to go through. The great thing is, today there are several different options for keeping track of what you need to read.

Continue Reading

17 December 2018

3 ways to get ready for 2019

2019 is almost here and I know there’s always the temptation to let things slide as we get to the end of the year. It’s vacation time, holidays, and everyone has so much to do outside of work. But before you take that next snow day – or rain day if you’re here in Southern California – there are three things you can do to set yourself up for success in 2019.

  1. Get your inbox cleaned up – Remember all email is either an Action item, Reference item, and Trash item. Get those reference and trash items out of your inbox, leaving only action items that need your attention. (Psst…check out our post Inbox Hero for more details)
  2. Back up your files – If you don’t have online backup already set, get started now! Don’t let all your hard work from 2018 be at risk. I’m a fan of Backblaze for online backup.
  3. Clean out your Downloads folder – all those items have homes, make sure they get to them!

Take a few minutes today to prep for the new year. Then, take a few minutes for yourself to reflect on all the great things you accomplished in 2018!

Interested in more ways to increase your productivity? Schedule your Discovery Call today and let’s talk about how to get you more time and less stress.

Want more time in your day?

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