ilios Digital Organizing

At Ilios Digital Organizing, we make sure technology works for you. Specializing in information organizing, we focus on streamlining your workflow in order to make you more productive, helping your business grow and prosper. Our goal is to cut through information overload and reduce the stress of clutter so you can get out from under the admin side of your business and start focusing on what you love to do.
We work with you to utilize the right technology for the right task, whether its eliminating your hundreds of unread emails each day, organizing computer files, or standardizing your workflow. We want to make running your business easy and effective. No more searching for documents, missed follow-ups, or leaving money on the table…because it’s time to get organized and let technology work FOR you.

WHAT WE DO


REDUCE YOUR ADMIN WORK

Let’s organize your workflow and find ways to automate your processes. By reducing duplicate admin tasks and streamlining your business, you will have the time and energy to focus on what really matters.

IMPROVE FOLLOW UP

No more emails falling through the cracks. No more forgetting to contact clients. We’ll put software and systems in place to keep you organized and on top of communication.

LOWER STRESS LEVELS

Being organized means you can find files and email quickly and easily. And if a client requests a document, you’ll know right where it is! Say good-bye to recreating documents and scrambling to find an invoice.

INCREASE TIME

When your digital devices are in sync and your information is accessible and shareable, you have more time to focus on clients, make sales, and grow important relationships.

PROVIDE SUPPORT

Staying organized is an ongoing process, and getting out from under the clutter doesn't have to be done alone. We're here to encourage, coach, and guide you to a streamlined workflow and a more successful business.

OPTIMIZE YOUR LIFE

At Ilios Digital, we partner with you to find the right tool, for the right task, at the right time. Having the right kind of program or software, and knowing how to use it, will be the difference between “getting by” and getting ahead in your business.

Just because something doesn’t do what you planned it to do doesn’t mean it’s useless. – Thomas Edison

What people are saying

  • Thank you sooooo much for your help with my email! It was just the push I needed, and your approach was so simple that I had literally finalized my email organization by Fri.
    My inbox is EMPTY and I’m using my Action folders religiously now ☺ Of course, I have more emails to sort through, but it feels so good to have an organizational system moving forward. Thanks again!

    Katrina Oko-Odi | Editing Worm
  • I finally feel like I can get a handle on my emails. With everything falling into my main email I get overwhelmed and I know emails get missed and that is not a good business practice!!
    I really appreciate your time, clear information, and follow up email with instruction about what you taught me in case i forget :), your patience in teaching me how to manage it on my own and knowing you are just a phone call or email away if I get stuck!!!! I am actually looking forward to tackling my emails!

    Mia Roseberry | Wounded Warrior Homes
  • April was a great find and help just when I needed it!
    I was going crazy with the details of starting my own business. [April] listened to my immediate and long term needs for my business and jumped right in to help me regain my sanity. April was calm when I needed it and excited and energized when I was down. It was a great help to have someone detail oriented to work with me.

    Kim D. - Paradise Veterinary Hospital
  • If you need help organizing your computer files, bookmarks, or email, April is your go-to solutions expert! Professional, ethical, trustworthy and knowledgeable, she made the experience easy and fun. I highly recommend her for your IT organizing needs!

    Natasha R.

From the ilios Blog

24 September 2018

One Software to Rule Them All

Unitasker or Multitasker?

 

Should you have one software for each task, and rely on Zapier to link them, or find a software that can multitask?

I talk a lot about having the right tech for the right task. But what does that mean? A favorite blog of mine, Unclutterer, frequently highlights what she calls unitaskers. These are organizing or productivity tools that only have one use – like a banana slicer. A unitasker can also be a tool/gadget that can be replaced by something you already own – why buy a grilled cheese sandwich toaster when you already have a frying pan?

When we apply the concept of unitaskers to the digital world, we start looking at the concept of software that only focuses on one thing. Is it better to have one software for financials, one for CRM, and one for email marketing, or is it better to have one software (like 17Hats) which provides all of those programs?

The question of unitasker software also comes up when we talk about automation. Do you have multiple software options and rely on Zapier to connect them, or do you go with software that automatically integrates with each other? For example, Acuity software automatically connects to your Google calendar, PayPal, and Stripe. But Acuity does not automatically connect with Evernote, so I have to use Zapier to get that information where I want it.

I don’t have one software that does it all. Right now my Quicken Online account links to PayPal, my Acuity scheduling account links to PayPal and to Google Calendar, and Insightly CRM links to MailChimp and my Gmail account. The great thing about Google is that so many programs link to it natively. But would I be more productive if I had one software – like 17Hats – which does my financials, scheduling, email marketing, and email?

Unitasker or not, the more important question is are you using the right tech for the right task. It is rare to find one software that does multiple things well. In addition, there is automation software like Zapier which will connect your individual software programs to each other in order to reduce your admin work and make it seem like everything works together. So find what works best for you, and seek expert answers to your questions when you have them!

6 July 2018

S.P.A.C.E Organizing in a Digital World -pt. 3 Staying Organized

Last week we talked about how Julie Morgenstern’s S.P.A.C.E organizing model can be tweaked to fit a digital world and how you can use it to get your digital world organized.

(Missed the post? Check it out! Missed the first week? Check it out!)

Now that you’ve gotten organized, the hard part starts – staying organized!

Remember, S is for Space, P is for Purge, A is for Assign a Home, C is for Containerize and E is for…

E is for EQUALIZE  This means a few things:

1) Put your stuff away! Spend 15 minutes a day to maintain your new system. Before you shut your computer down, make sure your desktop is clear, your downloads folder is empty and your documents are closed

2)  Periodically re-evaluate your system to see how it is working for you. Tweak as necessary. In the digital world this means stay on top of your information! When saving a document don’t take the shortcut and save it ‘wherever’. Instead, take a moment to find the right folder. Know that you may need to change how you organize if something isn’t working for you. Maybe an app has updated and now doesn’t do that one thing you needed it to do. Now might be the time to find a new app for that task.

Organizing isn’t a one time task, it’s an ongoing process. Keep the SPACE guidelines in mind as you work on the organization in your digital world. Need help getting started, or help keeping it organized? Contact me and we’ll make it work!

25 June 2018

S.P.A.C.E Organizing in a Digital World – pt. 2 Getting Organized

Last week we talked about how Julie Morgenstern’s S.P.A.C.E organizing model can be tweaked to fit a digital world and how you can use it to start getting your digital world organized.

(Missed the post? Check it out!)
Now, it’s time to talk about actually getting organized! Remember, S is for Sort, and P is for Purge, A is for…

A is for  ASSIGN A HOME  Decide where the items you KEEP will “live”. Remember to make it logical, accessible and safe. This is when we talk about the right app for the right task. You want your client tracking to live in a CRM not necessarily in a task management app. Contacts are best in a content management app, not in an Excel spreadsheet or on scattered pieces of paper.

 

C is for CONTAINERIZE  The art of containerizing is to do it last, not first.  When space organizing, this means you don’t want to buy any new containers until you see what you have left after sorting and purging. In the digital world this means folders, folders, and more folders! It’s easy to get carried away when you start organizing and make folders for everything you can imagine. Instead, make a few sorting folders, see what all you have, then make sub folders as needed. The same thing applies to using a tagging system in a program like Evernote. Rather than trying to imagine all the different tags you will need, sort your notes and see what you actually could use.

 

So you’ve gotten started organizing, gotten organized, and next week we’ll finish up with how to stay organized. If you’ve got questions about taking the next steps with your organizing, just let me know!

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