7 March 2019

Finding What You Need With Document Organizing




When I worked at Barnes and Noble I loved shelving. I think it spoke to my organizer’s heart to put the books on their designated shelf, neatly arranged by author or subject. I’ll admit, I still adjust the books sometimes when I’m in there browsing.

It never failed, though. I’d have a customer looking for a book on slow cooking and we’d go to the shelf, scan the titles but no luck. Then later I’d find the book in question tucked away in another section, hiding between books on World War II.

Aghhhhhh

And it’s worse on computers because when you go looking for a specific file, all you see is Document 1, New Document, Document 1(2), Monthly Report, and so on. Then you have to open up dozens of files to find the one that you’re looking for. Another hour wasted.

But it doesn’t have to be that way. If you’re ready to save time – and avoid frustration – when you’re working, let’s get together and talk about how to make it happen through document organizing.  

28 February 2019

A computer crash doesn’t have to mean losing it all




Mimzy on the hunt for her next lizard

I’m scared of lizards. Those little gecko type lizards that bake in the sun doing their little lizard push ups. It’s not that I think they’re evil, it’s just that they move so fast. One minute they’re across the room, the next minute they’re climbing over your foot.

Eeeek!

And to make matters worse, my youngest cat loves bringing them in from outside. She’ll strut in with one hanging out of her mouth, trying to track me down so she can show off her prize. Somehow she’s always surprised when mommy shrieks and shoves her back outside.

Because lizards scare me.

That fear is there with computers too. You know those moments. Those times when your computer hiccups and you have this complete panic because your entire life is on that computer and what if it crashes? What if it locks up and won’t let you back in?

No more pictures of your cats, no more business forms, and goodbye to all those pre-written blog posts.

*shivers* Just the thought gives me the heebie jeebies.

You don’t have to live with that anxiety, though. Let’s get together and talk about how to squash the fear of losing your documents in a computer crash or unfortunate accident.

21 February 2019

App Review – Jing Screenshot




Purpose: Screenshot and annotation tool

Benefits: Jing can be used with any program on the computer, not just the internet. This means you can screencap anything you are working on. I’ve used it in Quickbooks, Word, PDFs and more.

Cost:  Free

Opinion: I always have Jing up and running, and use it almost every day to clip images – mostly from the web, but occasionally other screen captures I need for a presentation or reference. This is an invaluable tool for me and one I highly recommend to have in your tool kit.  Download your copy at Techsmith!

Interested in how you can use Jing – and other tools like it – to increase your productivity and get you more time out of the office? Contact me and let’s talk!

14 February 2019

3 Awesome Tools for Finding Duplicate Files




I have two of the exact same necklace. Not on purpose, mind you, but I received one as a gift after I had already bought it myself. That’s happened before with clothes – I get home with a new shirt and find out it’s almost exactly the same as one in my closet. The same thing happens with computers, too.

We all end up with duplicate files. No matter how hard you try not to, eventually there is an extra copy somewhere in your system. When that happens, you’ve got two options. You can take time out of your busy day to go looking through your files for that extra, unnecessary one, or you can let a duplicate checker do the work for you.

What duplicate finders do I like?

In some cases, you only need to run a duplicate checker once. However, if you have a tendency to download the same file multiple times, or recreate a form every other time you need it, then you might want to make duplicate checking a regular part of your quarterly maintenance.

If you’re interested in more ways to manage duplicates – and save yourself valuable time in the process – let’s get together and talk.

7 February 2019

When a document goes lost and can’t be found




Girl with stickers and rubber duck

My niece loves her stickers. Loves stickers on her duck, on her shirt, and laid out on the couch so she can see all of them at once. Life can be like that. Sometimes you’ve got everything lined up in a nice neat row. But sometimes everything’s a mess and it’s hard to find that thing you need.

It can be that way on your computer too. You need to work on a client’s project, so you go to your files, certain you’ll find the document you need to work on. But…it’s not there. And it’s not in your email, or your downloads folder, or anywhere else you look. You’re certain your client sent it, but now you can’t find it.

So what can you do? You’ve got to contact your client and ask them to resend the document. There’s no way around it. And no way to avoid feeling unprofessional.

But you don’t have to feel that way!

Let’s get together and talk about how you can avoid this embarrassing situation. Schedule your Discovery Call today!

31 January 2019

Using Evernote and Getting Things Done to Rock Your To-Do List!




How do you stay on task when it comes to getting things done?

Evernote + GTD + The Secret Weapon

I talk a lot about using the right tool for the right task, and how some tools aren’t designed to do everything. Evernote is an example of an app that, although it excels at content management,  can be almost anything you need it to be. I use Evernote for task management and was talking recently with another professional organizer about how exactly I made that work. So….I thought I’d share with you how I’ve set up Evernote to be my to-do list. 

I use some of the principles of Getting Things Done by David Allen when using Evernote for task management. The program called The Secret Weapon really helped me figure out how to marry the two. How I use Evernote is as follows:

Continue Reading

Categories

Archives

Want more time in your day?

Email address