Sometimes the failure isn’t in the system, but in us not using it. Creating new habits takes time and stick-to-it-ness.
I know you can do it!
But if you need help setting up your task management system – Let me know!
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Purpose: Microsoft To Do is a to do list and task management app. It’s valuable in that it gives you one place to track all your responsibilities. An organized to do list keeps things manageable and you focused on what’s important. All that leads to greater peace of mind.
Benefits: If you are part of the Microsoft world and use Outlook, To Do integrates nicely with Outlook tasks. Microsoft To Do uses intelligent analysis to set up a ‘My Day’ list for you based on due dates or similar parameters. You can also create shared lists – such as a grocery list – with others who are using the To Do app. Like most apps these days, Microsoft To Do is cross-platform – working on both Android and iOS devices as well as on the web.
Cost: Free, also comes included as part of a Microsoft 365 subscription
Opinion: Microsoft To Do is a simple task management app. The interface is streamlined, and it is easy to move tasks between lists and add expiration dates. I do like that they have the My Day feature, which automatically adds tasks with today’s due date to the list. On the con side, Microsoft does not have a lot of the bells and whistles that you see with other, often paid, task management apps. However, it is a free app and is a good option for an uncomplicated to do list.
And don’t forget – the best to do app is the one that is handy and one that you actually use. Need help finding that special app or tweaking the to do app you’ve got? Let me know!
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Let’s say you’re at the grocery store picking up fruit for tomorrow’s breakfast when you suddenly remember you’ve got to make a dentist appointment for your youngest.
What do you do next?
Do you write the reminder down on your grocery list, hoping you don’t throw it away when you get home? Do you pull up your to-do list app and enter it there? Or do you tuck the thought away in the ‘don’t forget’ corner of your mind and expect to remember it when you’re at home planning out the rest of your week?
Best answer? The to-do list app. It allows you to get the reminder out of your brain and into a trusted system. And the great news is…the app is almost always with you if it is on your phone! This means that no matter when you have a thought, your to-do list app can capture it. Less to worry about when you’re trying to get things done.
Need guidance in setting up your to-do list? Schedule a Discovery Call and we’ll get started!
Need to catch up on How to Fix Email? Check out previous entries in the Ilios Digital Organizing Blog!
The final step to fixing too much email? Just say nothing!
Not every email needs a response. When we’re talking and someone says thank you, of course we say ‘you’re welcome’. But do we really need to say that in follow up on a ‘thank you’ email? How about ‘got it’ in response to a reference email?
As always, it depends. Did the sender ask for confirmation? Will it benefit them to know you received it?
Like I’ve said for each step, the most important thing to do is to stop and think before you send an email. Remember, the solution to too much email might just be in how you handle the messages you send, not in how you handle the messages you receive.
What do you think? I’d love to hear your thoughts on managing email. Comment below or send me a message!
Are you just joining us for How to Fix Email? Check out the earlier steps here on my blog!
How many times have you been cc’d on an email and wondered ‘why is this coming to me?’ Or on the flip side, how many times have you sent an email where you cc’d someone, just in case?
Fixing email requires stopping and thinking before you send an email out. This is especially true when you are trying to decide who to include in a group email. Before you send the message, ask yourself, who really needs to know this information? Are they directly involved in the situation? Directly impacted by it? Will they even care?
And let’s not get started on the close cousin of the cc – the dreaded “reply all” option. Have you been part of one of those email discussions? Clogging up your inbox with stuff you don’t need to know? Just don’t do it. Not unless you’re directly told to include the group in your response.
So what are your next steps? Think before you cc. And watch out for that reply all button!
How’s your email going this week? I’d love to know – drop me a comment below!