Have you ever woken up at 3 in the morning, frantically trying to remember if you sent that email you promised a client? Heart pounding and mind racing? Yeah, nobody likes that feeling. But imagine the peaceful dreams you could have if you knew everything was documented, prioritized, and waiting for you to tackle in the morning.
You can have that! How? Pull out a piece of paper or your task management software and empty your brain on a regular basis. Once a day, once a week, whatever works, just take a moment and write down everything you can think of that you need to do, order, create, etc. Don’t worry about priority or the size of the task. A brain dump is just about getting the information out of your head and into a trusted system. David Allen (of Getting Things Done) said it best when he said our brains were meant for processing information, not for holding information.
Having task management software – and a regular brain dump – ensure that all your responsibilities and commitments are accounted for and waiting for you to act. No need to wake up at 3 with that panicked look on your face. Need help finding a task management software or want help setting your software up? Let me know and we can get it done together!
Purpose: Microsoft To Do is a to do list and task management app. It’s valuable in that it gives you one place to track all your responsibilities. An organized to do list keeps things manageable and you focused on what’s important. All that leads to greater peace of mind.
Benefits: If you are part of the Microsoft world and use Outlook, To Do integrates nicely with Outlook tasks. Microsoft To Do uses intelligent analysis to set up a ‘My Day’ list for you based on due dates or similar parameters. You can also create shared lists – such as a grocery list – with others who are using the To Do app. Like most apps these days, Microsoft To Do is cross-platform – working on both Android and iOS devices as well as on the web.
Cost: Free, also comes included as part of a Microsoft 365 subscription
Opinion: Microsoft To Do is a simple task management app. The interface is streamlined, and it is easy to move tasks between lists and add expiration dates. I do like that they have the My Day feature, which automatically adds tasks with today’s due date to the list. On the con side, Microsoft does not have a lot of the bells and whistles that you see with other, often paid, task management apps. However, it is a free app and is a good option for an uncomplicated to do list.
And don’t forget – the best to do app is the one that is handy and one that you actually use. Need help finding that special app or tweaking the to do app you’ve got? Let me know!
Getting Things Done is a popular productivity system by David Allen that emphasizes getting organized and staying productive through time management. The focus of the GTD methodology is 5 steps you can use to be more creative, strategic and focused.