Ilios Digital Organizing Blog

27 June 2017

LastPass and Password Protection

Computer Organizing, Technology Coaching

Password Protection and Peace of Mind

Hackers are out there to steal your information. Once they’ve got it, they’ll sell it to the highest bidder and destroy your identity. Or at least, that’s what the media tells us. There are large corporate breaches, and everyone knows someone who’s had their information hacked. You can’t prevent these corporate breaches from happening, but you can take steps to keep you and your information safe during daily use. How? Well, all the articles tell us the same things:

“Don’t use the same password more than once. Use strong passwords. Change your passwords frequently. Don’t tell anyone your passwords.”

It’s good advice, but how are you supposed to remember all that information? Some people manage their passwords in a written notebook near their computer or in a digital file on their computer. I’ve kept mine in Evernote and had Google Chrome’s ‘Save Password’ option to help me out. But other people choose very simple passwords or use the same password for everything. Fortunately, password managers – LastPass, KeyPass, Dashlane, 1Password – were created to address those best practices we keep getting told.

So what is a password manager? A password manager is a software program that will store your passwords (and help you generate new ones if need be) and then fills in that information on whatever web page or service you’re logging on to.

Pros & Cons

Benefits of Password Managers: Strong passwords, greater security, less information to remember especially when every site seems to have different password requirements.

Cons of Password Managers: You have one primary password to access your ‘vault’ of passwords. However, one password to rule them all means that if you forget your access password, you’re back at square one.

Why can’t I just use the Google/Firefox ‘saved password’ option?
When using the saved password option with your browser, you are always logged in. With LastPass, I am required to log back in after more than 5 minutes of being idle to get access to my passwords. Having to log back in multiple times during the day is annoying, but it does provide me the security in knowing that I can walk away from my laptop for a break and nobody will be able to access my sites.

***Even though I am using a password manager, I don’t keep all my information in the same place. LastPass does not have my bank passwords – these are unique for each site and live only in my head. Even though LastPass has my passwords for important things like email, I still have two-factor authentication enabled. Two-factor authentication is essential because once someone can access your email, they can reset all your passwords.

LastPass Password Manager

So why LastPass?

The LastPass software program is regularly ranked among the top picks for password managers. Dashlane and 1Password were both contenders, but I like the LastPass interface and the price was right. I do not recommend using a free password manager. Software that is free has to make money somehow, and I don’t want access to my passwords being how. It becomes an integrity issue.

I feel comfortable with the difficulty level of most of my passwords, but I like the option of having LastPass change them to something complex with numbers and special characters. I’m guilty of using the same password for quite a few sites, and LastPass gives me an easy way to change this. LastPass has worked out well for me, and now that I’ve made the switch, I’ll stick with a password manager and free up my brain for other important info!

Are you using a password manager?
Do you have a great way to remember your passwords?
To generate unique passwords?
Head on over to Facebook and let me know!

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Ilios Digital Organizing Blog

13 April 2022

Decluttering vs Minimalism

Digital Organizing, Productivity

9 March 2022

Decreasing the noise of daily life

Productivity

It can be hard to think about minimalism in the noise and rush of our busy lives. There’s always something else to do, listen to, or respond to. Our phones go off at all hours of the day, demanding our attention.  I give my husband a hard time because he has email notifications on and I’ll be just about ready to fall asleep when ‘bing’, a new email from Amazon or Ebay or someone like that.

Part of our journey towards digital minimalism involves downsizing and streamlining. App notifications – both phone and computer – are an easy place to make those changes.

Now, there are some notifications we definitely need – text messages are usually on that list, especially for parents. But there are a lot of notifications we can remove from our daily schedule. Do you really need to be pinged when an email comes in or are you checking email on your own schedule? How about this week’s cookie notification from Crumbl? Or an alert when the litter box is full?

(That last one  is a definite yes for me!)

Digital minimalism looks different for each of us. When minimizing notifications, it’s up to each of us to stop and think about why we need to be notified, what purpose the notification is serving, and what we do because of the notification. (How we respond is key to finding our distraction points during the day) Then we can make deliberate decisions about what stays and what goes.

How is your journey into digital minimalism going? Any surprises? Anything I can do to support you?

2 February 2022

An App for Everything

Productivity

How’s it going getting started with digital minimalism?

Last time we talked about RescueTime and figuring out how much time you actually spend on your digital devices and what you’re doing when you are there.  Were there any surprises? Did you get a good idea of where you are spending your time when you are online? Did you look just at your computer, or did you also install RescueTime on your phone?

Our phones are full of fun things and interesting information, but they’re also a big source of distracted time suck. Not only using the apps, but scrolling and scrolling past screens of other apps to get to the one you want.

Take a look at your phone. How many apps do you have? More than 20? More than 50? (approx. 140 for me – that was a surprise!)

How many of those apps are you actually using? And have you thought about why you’re using those particular apps?  Does each app have a purpose beyond ‘fun when I’m bored’?

(Some of that is okay, but part of digital minimalism is acting with intent.)

Just like we declutter our houses, we also need to declutter our phones. Next time you’re sitting in front of the TV, or waiting in the pick-up line, find those seldom used or unnecessary apps and delete them. It’s a great way to minimize your digital clutter and work towards minimalism.

Rather receive these posts in your email? Head on over and sign up for the Ilios Digital Organizing newsletter!

19 January 2022

The first step is awareness

Productivity

After our talk last week about digital minimalism, I had a reader mention the phrase ‘attention management’ when it comes to working with intent. It’s a great phrase because, with our digital life, so much of what we do is mindless.

This is especially true when it comes to surfing and Internet usage. How many times have you fallen down an Internet rabbit hole? Or turned on your phone just to kill time while waiting?

We all get caught up sometimes, and the first part of minimizing your digital use is figuring out how you actually use your time. I use a great software called RescueTime that tracks your digital activity across all devices it is installed on – phone, computer, Internet, and tablet. The software allows me to see, for example, that I spent 15 minutes playing Alien Hive on my phone last night when I could swear it was only a couple of minutes before bedtime.

I’ve written an App Review on RescueTime before, which you can find here: App Review – RescueTime

Check it out. It’s a great tool to try as we work on digital minimalism.

Questions? Let me know! Otherwise, I’ll see you next time!

12 January 2022

Starting with Digital Minimalism

Productivity

We all want a more peaceful life. Less stress, less clutter. The minimalists out there say the way there is through less stuff and more intention.

There are Instagram feeds and Facebook groups devoted to decluttering your kitchen, your closet, any part of your house. But in a world full of tech and information streams and social media, what does digital minimalism look like?

It’s more than just organizing your files or purging your email. More than giving up Facebook for a month or two. Digital minimalism is about being intentional with how you spend your time online. Intentional with what you consume and how you consume it.

Cal Newport, the writer of “Digital Minimalism: Choosing a focused life in a noisy world”,  defines digital minimalism as “a philosophy of technology use in which you focus your online time on a small number of carefully selected and optimized activities that strongly support things you value, and then happily miss out on everything else.”

Easy enough to say. But not necessarily easy to do.  There’s a lot of noise out there and a lot of suggestions of what to do to embrace digital minimalism.  A lot of discussion about how much minimalism is enough.

According to research, you’re likely to check email and chat every 6 minutes, spend 4 hours or so on your phone a day, and use something like 50 or more tools and apps a day.  Few of us want to give up technology and all the great things the Internet has to offer. But there is a way to minimize your tech without giving everything up.

How to turn down the noise and surf with intent is going to be our focus for the next couple of months.  We’ll talk about apps, notifications, values, and goals as they relate to digital minimalism.

Stay tuned for more details!

Want to get this information in your inbox? Click to sign up for the Ilios Digital newsletter!

16 November 2021

Habits and the power of repetition

Digital Organizing

We all have habits. Good ones and bad ones. As we come up to the new year you’ll see people trying to start new habits. Maybe an exercise program, maybe a reading routine, maybe a commitment to post to social media once a week. I read somewhere that setting a new habit takes 21 days. This could be true, or it could just be that the longer you do something, the more likely you are to keep doing it.

November is a big month for habits for me. I’m a writer – and mostly write for myself – which can be hard when it comes to consistency. Some days, weeks, I just don’t feel like writing. Sometimes I’m not inspired, sometimes I’m too tired, there are a lot of excuses for those days I don’t get any words down. Without a publisher or deadline for my work, it’s up to me to stay motivated.

This is why November is an important month for me. In November there is an online project called National Novel Writing Month  (NaNoWriMo).  The primary goal of NaNoWriMo is to write 50,000 words in the month of November.

I’ve accomplished that goal several years, but this year I am using November as my month to reset the habit of writing, which I’ve fallen out of. My goal for NaNoWriMo this year is to write new content every day.  No excuses, just repetition to rebuild the habit of writing.

Staying organized is a habit too. Sure, there is the original goal to meet, whether that is organizing your pantry or closet or computer, but there is also the daily upkeep of an organized space.  The reminder to put your keys on the drop zone every night. The routine of picking up your clothes before you go to bed. The habit of deleting unwanted emails after reading.

And it isn’t easy to establish these new habits.  It takes time and practice. Sometimes more than those 21 days. There can be a lot of reasons why you don’t stick with your goal. Maybe you don’t feel like it that day. Maybe you’re too tired. Maybe lots of things get in the way.

But you can do it!

Build your habit on your own or with a support system to help you through the rough patches.  Just because you miss a day or forget about your new habit for a moment, don’t worry! You can pick right up where you left off.

Habits are all about consistency and repetition. There’s no time like the present to get started.

What organizing habit do you want to develop? How can I help? Reply here or send me an email to let me know!

Ilios Digital Organizing Blog

13 April 2022

Decluttering vs Minimalism

Digital Organizing, Productivity

9 March 2022

Decreasing the noise of daily life

Productivity

It can be hard to think about minimalism in the noise and rush of our busy lives. There’s always something else to do, listen to, or respond to. Our phones go off at all hours of the day, demanding our attention.  I give my husband a hard time because he has email notifications on and I’ll be just about ready to fall asleep when ‘bing’, a new email from Amazon or Ebay or someone like that.

Part of our journey towards digital minimalism involves downsizing and streamlining. App notifications – both phone and computer – are an easy place to make those changes.

Now, there are some notifications we definitely need – text messages are usually on that list, especially for parents. But there are a lot of notifications we can remove from our daily schedule. Do you really need to be pinged when an email comes in or are you checking email on your own schedule? How about this week’s cookie notification from Crumbl? Or an alert when the litter box is full?

(That last one  is a definite yes for me!)

Digital minimalism looks different for each of us. When minimizing notifications, it’s up to each of us to stop and think about why we need to be notified, what purpose the notification is serving, and what we do because of the notification. (How we respond is key to finding our distraction points during the day) Then we can make deliberate decisions about what stays and what goes.

How is your journey into digital minimalism going? Any surprises? Anything I can do to support you?

2 February 2022

An App for Everything

Productivity

How’s it going getting started with digital minimalism?

Last time we talked about RescueTime and figuring out how much time you actually spend on your digital devices and what you’re doing when you are there.  Were there any surprises? Did you get a good idea of where you are spending your time when you are online? Did you look just at your computer, or did you also install RescueTime on your phone?

Our phones are full of fun things and interesting information, but they’re also a big source of distracted time suck. Not only using the apps, but scrolling and scrolling past screens of other apps to get to the one you want.

Take a look at your phone. How many apps do you have? More than 20? More than 50? (approx. 140 for me – that was a surprise!)

How many of those apps are you actually using? And have you thought about why you’re using those particular apps?  Does each app have a purpose beyond ‘fun when I’m bored’?

(Some of that is okay, but part of digital minimalism is acting with intent.)

Just like we declutter our houses, we also need to declutter our phones. Next time you’re sitting in front of the TV, or waiting in the pick-up line, find those seldom used or unnecessary apps and delete them. It’s a great way to minimize your digital clutter and work towards minimalism.

Rather receive these posts in your email? Head on over and sign up for the Ilios Digital Organizing newsletter!

19 January 2022

The first step is awareness

Productivity

After our talk last week about digital minimalism, I had a reader mention the phrase ‘attention management’ when it comes to working with intent. It’s a great phrase because, with our digital life, so much of what we do is mindless.

This is especially true when it comes to surfing and Internet usage. How many times have you fallen down an Internet rabbit hole? Or turned on your phone just to kill time while waiting?

We all get caught up sometimes, and the first part of minimizing your digital use is figuring out how you actually use your time. I use a great software called RescueTime that tracks your digital activity across all devices it is installed on – phone, computer, Internet, and tablet. The software allows me to see, for example, that I spent 15 minutes playing Alien Hive on my phone last night when I could swear it was only a couple of minutes before bedtime.

I’ve written an App Review on RescueTime before, which you can find here: App Review – RescueTime

Check it out. It’s a great tool to try as we work on digital minimalism.

Questions? Let me know! Otherwise, I’ll see you next time!

12 January 2022

Starting with Digital Minimalism

Productivity

We all want a more peaceful life. Less stress, less clutter. The minimalists out there say the way there is through less stuff and more intention.

There are Instagram feeds and Facebook groups devoted to decluttering your kitchen, your closet, any part of your house. But in a world full of tech and information streams and social media, what does digital minimalism look like?

It’s more than just organizing your files or purging your email. More than giving up Facebook for a month or two. Digital minimalism is about being intentional with how you spend your time online. Intentional with what you consume and how you consume it.

Cal Newport, the writer of “Digital Minimalism: Choosing a focused life in a noisy world”,  defines digital minimalism as “a philosophy of technology use in which you focus your online time on a small number of carefully selected and optimized activities that strongly support things you value, and then happily miss out on everything else.”

Easy enough to say. But not necessarily easy to do.  There’s a lot of noise out there and a lot of suggestions of what to do to embrace digital minimalism.  A lot of discussion about how much minimalism is enough.

According to research, you’re likely to check email and chat every 6 minutes, spend 4 hours or so on your phone a day, and use something like 50 or more tools and apps a day.  Few of us want to give up technology and all the great things the Internet has to offer. But there is a way to minimize your tech without giving everything up.

How to turn down the noise and surf with intent is going to be our focus for the next couple of months.  We’ll talk about apps, notifications, values, and goals as they relate to digital minimalism.

Stay tuned for more details!

Want to get this information in your inbox? Click to sign up for the Ilios Digital newsletter!

16 November 2021

Habits and the power of repetition

Digital Organizing

We all have habits. Good ones and bad ones. As we come up to the new year you’ll see people trying to start new habits. Maybe an exercise program, maybe a reading routine, maybe a commitment to post to social media once a week. I read somewhere that setting a new habit takes 21 days. This could be true, or it could just be that the longer you do something, the more likely you are to keep doing it.

November is a big month for habits for me. I’m a writer – and mostly write for myself – which can be hard when it comes to consistency. Some days, weeks, I just don’t feel like writing. Sometimes I’m not inspired, sometimes I’m too tired, there are a lot of excuses for those days I don’t get any words down. Without a publisher or deadline for my work, it’s up to me to stay motivated.

This is why November is an important month for me. In November there is an online project called National Novel Writing Month  (NaNoWriMo).  The primary goal of NaNoWriMo is to write 50,000 words in the month of November.

I’ve accomplished that goal several years, but this year I am using November as my month to reset the habit of writing, which I’ve fallen out of. My goal for NaNoWriMo this year is to write new content every day.  No excuses, just repetition to rebuild the habit of writing.

Staying organized is a habit too. Sure, there is the original goal to meet, whether that is organizing your pantry or closet or computer, but there is also the daily upkeep of an organized space.  The reminder to put your keys on the drop zone every night. The routine of picking up your clothes before you go to bed. The habit of deleting unwanted emails after reading.

And it isn’t easy to establish these new habits.  It takes time and practice. Sometimes more than those 21 days. There can be a lot of reasons why you don’t stick with your goal. Maybe you don’t feel like it that day. Maybe you’re too tired. Maybe lots of things get in the way.

But you can do it!

Build your habit on your own or with a support system to help you through the rough patches.  Just because you miss a day or forget about your new habit for a moment, don’t worry! You can pick right up where you left off.

Habits are all about consistency and repetition. There’s no time like the present to get started.

What organizing habit do you want to develop? How can I help? Reply here or send me an email to let me know!