Ilios Digital Organizing Blog

7 March 2019

Finding What You Need With Document Organizing

When I worked at Barnes and Noble I loved shelving. I think it spoke to my organizer’s heart to put the books on their designated shelf, neatly arranged by author or subject. I’ll admit, I still adjust the books sometimes when I’m in there browsing.

It never failed, though. I’d have a customer looking for a book on slow cooking and we’d go to the shelf, scan the titles but no luck. Then later I’d find the book in question tucked away in another section, hiding between books on World War II.

Aghhhhhh

And it’s worse on computers because when you go looking for a specific file, all you see is Document 1, New Document, Document 1(2), Monthly Report, and so on. Then you have to open up dozens of files to find the one that you’re looking for. Another hour wasted.

But it doesn’t have to be that way. If you’re ready to save time – and avoid frustration – when you’re working, let’s get together and talk about how to make it happen through document organizing.  

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Ilios Digital Organizing Blog

14 March 2019

To Boldly Go

Woman achieving goal, success

I had an ulterior motive for starting my business.

Ilios Digital Organizing was first conceived because organizing is my passion. I organized toy rooms when I babysat, the books when I worked at the bookstore, and even the gift cards when I wait in line at Target.

I’ve been blessed to be able to start a business doing what I love. There’s just something satisfying about helping someone put their digital world in order so they can live an easier, more productive life.

But I have a hidden agenda.

A secret reason why I do what I do.

I love to see people’s confidence around tech increase.

Tech can be scary. You know how it feels. Something isn’t working with your tech and maybe there is a solution but you can’t find it online. Or you do find a solution but aren’t really sure you should be pushing those buttons.

What if you mess something up? What if you break something you can’t fix?

What if you crash your computer?

Yeah, that feeling.

My clients feel that anxiety too, and it’s part of my job to help ease it. It’s why I’m not afraid to search Google in front of them. Or try something different to solve a new problem. Or admit that no, I’ve never seen that before but, hey, let’s try to figure out an answer.

I make my clients ‘drive’ the mouse when we’re working on their computers. Not because I’m lazy, but because I want them to experience how to troubleshoot while still having a safety net. It builds their belief that yes, they can do this.

Nobody voluntarily says ‘Hey, April, I feel more confident around tech now, thanks.’ but when I mentioned my hidden agenda to a former client she paused, thought for a moment, then nodded and said, ‘you know, I do feel more confident when I’m working with my computer than I used to.’

And that feeling is one of the reasons I do what I do.

But how about you?

How confident do you feel when it comes to managing your tech?

Would you like to be more self-assured when you’re working on your computer? More courageous when it comes time to troubleshoot? Give me a call and let’s talk about how to make that feeling happen.

7 March 2019

Finding What You Need With Document Organizing

When I worked at Barnes and Noble I loved shelving. I think it spoke to my organizer’s heart to put the books on their designated shelf, neatly arranged by author or subject. I’ll admit, I still adjust the books sometimes when I’m in there browsing.

It never failed, though. I’d have a customer looking for a book on slow cooking and we’d go to the shelf, scan the titles but no luck. Then later I’d find the book in question tucked away in another section, hiding between books on World War II.

Aghhhhhh

And it’s worse on computers because when you go looking for a specific file, all you see is Document 1, New Document, Document 1(2), Monthly Report, and so on. Then you have to open up dozens of files to find the one that you’re looking for. Another hour wasted.

But it doesn’t have to be that way. If you’re ready to save time – and avoid frustration – when you’re working, let’s get together and talk about how to make it happen through document organizing.  

28 February 2019

A computer crash doesn’t have to mean losing it all

Mimzy on the hunt for her next lizard

I’m scared of lizards. Those little gecko type lizards that bake in the sun doing their little lizard push ups. It’s not that I think they’re evil, it’s just that they move so fast. One minute they’re across the room, the next minute they’re climbing over your foot.

Eeeek!

And to make matters worse, my youngest cat loves bringing them in from outside. She’ll strut in with one hanging out of her mouth, trying to track me down so she can show off her prize. Somehow she’s always surprised when mommy shrieks and shoves her back outside.

Because lizards scare me.

That fear is there with computers too. You know those moments. Those times when your computer hiccups and you have this complete panic because your entire life is on that computer and what if it crashes? What if it locks up and won’t let you back in?

No more pictures of your cats, no more business forms, and goodbye to all those pre-written blog posts.

*shivers* Just the thought gives me the heebie jeebies.

You don’t have to live with that anxiety, though. Let’s get together and talk about how to squash the fear of losing your documents in a computer crash or unfortunate accident.

21 February 2019

App Review – Jing Screenshot

Purpose: Screenshot and annotation tool

Benefits: Jing can be used with any program on the computer, not just the internet. This means you can screencap anything you are working on. I’ve used it in Quickbooks, Word, PDFs and more.

Cost:  Free

Opinion: I always have Jing up and running, and use it almost every day to clip images – mostly from the web, but occasionally other screen captures I need for a presentation or reference. This is an invaluable tool for me and one I highly recommend to have in your tool kit.  Download your copy at Techsmith!

Interested in how you can use Jing – and other tools like it – to increase your productivity and get you more time out of the office? Contact me and let’s talk!

14 February 2019

3 Awesome Tools for Finding Duplicate Files

I have two of the exact same necklace. Not on purpose, mind you, but I received one as a gift after I had already bought it myself. That’s happened before with clothes – I get home with a new shirt and find out it’s almost exactly the same as one in my closet. The same thing happens with computers, too.

We all end up with duplicate files. No matter how hard you try not to, eventually there is an extra copy somewhere in your system. When that happens, you’ve got two options. You can take time out of your busy day to go looking through your files for that extra, unnecessary one, or you can let a duplicate checker do the work for you.

What duplicate finders do I like?

In some cases, you only need to run a duplicate checker once. However, if you have a tendency to download the same file multiple times, or recreate a form every other time you need it, then you might want to make duplicate checking a regular part of your quarterly maintenance.

If you’re interested in more ways to manage duplicates – and save yourself valuable time in the process – let’s get together and talk.

7 February 2019

When a document goes lost and can’t be found

Girl with stickers and rubber duck

My niece loves her stickers. Loves stickers on her duck, on her shirt, and laid out on the couch so she can see all of them at once. Life can be like that. Sometimes you’ve got everything lined up in a nice neat row. But sometimes everything’s a mess and it’s hard to find that thing you need.

It can be that way on your computer too. You need to work on a client’s project, so you go to your files, certain you’ll find the document you need to work on. But…it’s not there. And it’s not in your email, or your downloads folder, or anywhere else you look. You’re certain your client sent it, but now you can’t find it.

So what can you do? You’ve got to contact your client and ask them to resend the document. There’s no way around it. And no way to avoid feeling unprofessional.

But you don’t have to feel that way!

Let’s get together and talk about how you can avoid this embarrassing situation. Schedule your Discovery Call today!

Ilios Digital Organizing Blog

14 March 2019

To Boldly Go

Woman achieving goal, success

I had an ulterior motive for starting my business.

Ilios Digital Organizing was first conceived because organizing is my passion. I organized toy rooms when I babysat, the books when I worked at the bookstore, and even the gift cards when I wait in line at Target.

I’ve been blessed to be able to start a business doing what I love. There’s just something satisfying about helping someone put their digital world in order so they can live an easier, more productive life.

But I have a hidden agenda.

A secret reason why I do what I do.

I love to see people’s confidence around tech increase.

Tech can be scary. You know how it feels. Something isn’t working with your tech and maybe there is a solution but you can’t find it online. Or you do find a solution but aren’t really sure you should be pushing those buttons.

What if you mess something up? What if you break something you can’t fix?

What if you crash your computer?

Yeah, that feeling.

My clients feel that anxiety too, and it’s part of my job to help ease it. It’s why I’m not afraid to search Google in front of them. Or try something different to solve a new problem. Or admit that no, I’ve never seen that before but, hey, let’s try to figure out an answer.

I make my clients ‘drive’ the mouse when we’re working on their computers. Not because I’m lazy, but because I want them to experience how to troubleshoot while still having a safety net. It builds their belief that yes, they can do this.

Nobody voluntarily says ‘Hey, April, I feel more confident around tech now, thanks.’ but when I mentioned my hidden agenda to a former client she paused, thought for a moment, then nodded and said, ‘you know, I do feel more confident when I’m working with my computer than I used to.’

And that feeling is one of the reasons I do what I do.

But how about you?

How confident do you feel when it comes to managing your tech?

Would you like to be more self-assured when you’re working on your computer? More courageous when it comes time to troubleshoot? Give me a call and let’s talk about how to make that feeling happen.

7 March 2019

Finding What You Need With Document Organizing

When I worked at Barnes and Noble I loved shelving. I think it spoke to my organizer’s heart to put the books on their designated shelf, neatly arranged by author or subject. I’ll admit, I still adjust the books sometimes when I’m in there browsing.

It never failed, though. I’d have a customer looking for a book on slow cooking and we’d go to the shelf, scan the titles but no luck. Then later I’d find the book in question tucked away in another section, hiding between books on World War II.

Aghhhhhh

And it’s worse on computers because when you go looking for a specific file, all you see is Document 1, New Document, Document 1(2), Monthly Report, and so on. Then you have to open up dozens of files to find the one that you’re looking for. Another hour wasted.

But it doesn’t have to be that way. If you’re ready to save time – and avoid frustration – when you’re working, let’s get together and talk about how to make it happen through document organizing.  

28 February 2019

A computer crash doesn’t have to mean losing it all

Mimzy on the hunt for her next lizard

I’m scared of lizards. Those little gecko type lizards that bake in the sun doing their little lizard push ups. It’s not that I think they’re evil, it’s just that they move so fast. One minute they’re across the room, the next minute they’re climbing over your foot.

Eeeek!

And to make matters worse, my youngest cat loves bringing them in from outside. She’ll strut in with one hanging out of her mouth, trying to track me down so she can show off her prize. Somehow she’s always surprised when mommy shrieks and shoves her back outside.

Because lizards scare me.

That fear is there with computers too. You know those moments. Those times when your computer hiccups and you have this complete panic because your entire life is on that computer and what if it crashes? What if it locks up and won’t let you back in?

No more pictures of your cats, no more business forms, and goodbye to all those pre-written blog posts.

*shivers* Just the thought gives me the heebie jeebies.

You don’t have to live with that anxiety, though. Let’s get together and talk about how to squash the fear of losing your documents in a computer crash or unfortunate accident.

21 February 2019

App Review – Jing Screenshot

Purpose: Screenshot and annotation tool

Benefits: Jing can be used with any program on the computer, not just the internet. This means you can screencap anything you are working on. I’ve used it in Quickbooks, Word, PDFs and more.

Cost:  Free

Opinion: I always have Jing up and running, and use it almost every day to clip images – mostly from the web, but occasionally other screen captures I need for a presentation or reference. This is an invaluable tool for me and one I highly recommend to have in your tool kit.  Download your copy at Techsmith!

Interested in how you can use Jing – and other tools like it – to increase your productivity and get you more time out of the office? Contact me and let’s talk!

14 February 2019

3 Awesome Tools for Finding Duplicate Files

I have two of the exact same necklace. Not on purpose, mind you, but I received one as a gift after I had already bought it myself. That’s happened before with clothes – I get home with a new shirt and find out it’s almost exactly the same as one in my closet. The same thing happens with computers, too.

We all end up with duplicate files. No matter how hard you try not to, eventually there is an extra copy somewhere in your system. When that happens, you’ve got two options. You can take time out of your busy day to go looking through your files for that extra, unnecessary one, or you can let a duplicate checker do the work for you.

What duplicate finders do I like?

In some cases, you only need to run a duplicate checker once. However, if you have a tendency to download the same file multiple times, or recreate a form every other time you need it, then you might want to make duplicate checking a regular part of your quarterly maintenance.

If you’re interested in more ways to manage duplicates – and save yourself valuable time in the process – let’s get together and talk.

7 February 2019

When a document goes lost and can’t be found

Girl with stickers and rubber duck

My niece loves her stickers. Loves stickers on her duck, on her shirt, and laid out on the couch so she can see all of them at once. Life can be like that. Sometimes you’ve got everything lined up in a nice neat row. But sometimes everything’s a mess and it’s hard to find that thing you need.

It can be that way on your computer too. You need to work on a client’s project, so you go to your files, certain you’ll find the document you need to work on. But…it’s not there. And it’s not in your email, or your downloads folder, or anywhere else you look. You’re certain your client sent it, but now you can’t find it.

So what can you do? You’ve got to contact your client and ask them to resend the document. There’s no way around it. And no way to avoid feeling unprofessional.

But you don’t have to feel that way!

Let’s get together and talk about how you can avoid this embarrassing situation. Schedule your Discovery Call today!