Ilios Digital Organizing Blog

3 August 2021

Empty Your Brain to Sleep Better

Have you ever woken up at 3 in the morning, frantically trying to remember if you sent that email you promised a client? Heart pounding and mind racing? Yeah, nobody likes that feeling. But imagine the peaceful dreams you could have if you knew everything was documented, prioritized, and waiting for you to tackle in the morning.

You can have that! How? Pull out a piece of paper or your task management software and empty your brain on a regular basis. Once a day, once a week, whatever works, just take a moment and write down everything you can think of that you need to do, order, create, etc. Don’t worry about priority or the size of the task. A brain dump is just about getting the information out of your head and into a trusted system. David Allen (of Getting Things Done) said it best when he said our brains were meant for processing information, not for holding information.

Having task management software – and a regular brain dump – ensure that all your responsibilities and commitments are accounted for and waiting for you to act.  No need to wake up at 3 with that panicked look on your face.
Need help finding a task management software or want help setting your software up? Let me know and we can get it done together!

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Ilios Digital Organizing Blog

14 September 2021

How to Eat Your Frog

How do you eat an elephant?

One bite at a time.

I’m sure you’ve heard that before. Or maybe it was something about eating a frog first thing in the morning. Either way, there’s an important message there.

Many clients I work with tell me about the “pile” of things that have accumulated. Maybe it’s the unread count in email, maybe it’s the number of documents in your downloads folder. No matter where the stuff has gathered, there is this prevailing feeling that you have to tackle the whole thing at once. 

And nobody wants to do that.

But that all at once theory isn’t true!

The pile didn’t accumulate in a day, so don’t try to tackle it all at once. Instead, take 10 – 15 minutes at a time and see what you can accomplish. Before you know it, the pile is a little smaller, and a little more manageable. For many people once they have the pile tackled, it’s easy to stay on top of the everyday.

Do you need help tackling your pile of emails or your stack of files? Reply here and let me know what I can do to help you be more productive!

1 September 2021

How to Clear Your Digital Desktop

A clean desk is a sign of a disturbed mind.


I saw that once on a coffee mug and laughed. Of course, it’s not true. It isn’t, right? : )


Regardless of whether you are working at home or in an office, we all have a desk of sorts. It might be the dining room table or a dedicated desk in your private office. When it’s clean, work is easier. You can find what you need quickly and the things that need your attention are front and center.  All things that can lead to increased productivity.


The same is true for your digital desktop. Clear away the unnecessary icons and save the documents to the documents folder instead of on the desktop.  Get rid of old downloads and program icons you no longer need. Doing so will provide you a clean slate when you sit down at your desk in the morning. 

And a clean, organized desk, is a sign of a productive mind.

Need help clearing your desktop? Let me know! Sign up for a Discovery Call today and we’ll talk!

17 August 2021

What You Need, Front and Center

Last week we started talking about the 4 things you can do to be more productive. This week, we’ll tackle a second thing you can do to increase your daily productivity!

Does anybody remember when they got their computer, opened it up, and turned it on for the first time?
Down on the Dock (for you Mac people) and on the start menu (Windows people) were icons for programs the creators thought you might need quick access to. Most people nod and say, sure, sounds good, and go about their business, never changing the order of their icons or even adding new ones.

But it doesn’t have to be that way!

I got a new laptop last month and the first thing I did – after opening the package and oohing and aahhing over the contents – was remove those programs I didn’t use. Things like News and Stocks and Garage Band.  Then I added in Evernote, Chrome, and Outlook to round out my standard setup.

You can do that too! Instead of being resigned to access your program the long way, you can change the icons in your start-up menu to reflect those programs you use most frequently.  It’s a little step you can take to improve your daily productivity.

Don’t forget – the same principles apply to your phone too! Don’t shuffle through multiple screens to get to what you use most frequently. Instead, sort out the icons you need and move them to the first screen or two.

Need help moving those icons? Let me know and we’ll get it set together.

Join me next week for another little thing you can do to improve your productivity!

3 August 2021

Empty Your Brain to Sleep Better

Have you ever woken up at 3 in the morning, frantically trying to remember if you sent that email you promised a client? Heart pounding and mind racing? Yeah, nobody likes that feeling. But imagine the peaceful dreams you could have if you knew everything was documented, prioritized, and waiting for you to tackle in the morning.

You can have that! How? Pull out a piece of paper or your task management software and empty your brain on a regular basis. Once a day, once a week, whatever works, just take a moment and write down everything you can think of that you need to do, order, create, etc. Don’t worry about priority or the size of the task. A brain dump is just about getting the information out of your head and into a trusted system. David Allen (of Getting Things Done) said it best when he said our brains were meant for processing information, not for holding information.

Having task management software – and a regular brain dump – ensure that all your responsibilities and commitments are accounted for and waiting for you to act.  No need to wake up at 3 with that panicked look on your face.
Need help finding a task management software or want help setting your software up? Let me know and we can get it done together!

20 July 2021

You are the solution!

Sometimes the failure isn’t in the system, but in us not using it. Creating new habits takes time and stick-to-it-ness.

I know you can do it!

But if you need help setting up your task management system – Let me know!

Check out dinosandcomics on Instagram, or on the web at dinosandcomics.com

6 July 2021

App Review – Microsoft To Do

Purpose: Microsoft To Do is a to do list and task management app. It’s valuable in that it gives you one place to track all your responsibilities.  An organized to do list keeps things manageable and you focused on what’s important. All that leads to greater peace of mind.

Benefits: If you are part of the Microsoft world and use Outlook, To Do integrates nicely with Outlook tasks. Microsoft To Do uses intelligent analysis to set up a ‘My Day’ list for you based on due dates or similar parameters. You can also create shared lists – such as a grocery list – with others who are using the To Do app. Like most apps these days, Microsoft To Do is cross-platform – working on both Android and iOS devices as well as on the web.

Cost: Free, also comes included as part of a Microsoft 365 subscription

Opinion: Microsoft To Do is a simple task management app. The interface is streamlined, and it is easy to move tasks between lists and add expiration dates. I do like that they have the My Day feature, which automatically adds tasks with today’s due date to the list. On the con side, Microsoft does not have a lot of the bells and whistles that you see with other, often paid, task management apps. However, it is a free app and is a good option for an uncomplicated to do list.

And don’t forget – the best to do app is the one that is handy and one that you actually use. Need help finding that special app or tweaking the to do app you’ve got? Let me know!

Prefer to receive these updates in your inbox? Sign up for the Ilios Digital mailing list!

Ilios Digital Organizing Blog

14 September 2021

How to Eat Your Frog

How do you eat an elephant?

One bite at a time.

I’m sure you’ve heard that before. Or maybe it was something about eating a frog first thing in the morning. Either way, there’s an important message there.

Many clients I work with tell me about the “pile” of things that have accumulated. Maybe it’s the unread count in email, maybe it’s the number of documents in your downloads folder. No matter where the stuff has gathered, there is this prevailing feeling that you have to tackle the whole thing at once. 

And nobody wants to do that.

But that all at once theory isn’t true!

The pile didn’t accumulate in a day, so don’t try to tackle it all at once. Instead, take 10 – 15 minutes at a time and see what you can accomplish. Before you know it, the pile is a little smaller, and a little more manageable. For many people once they have the pile tackled, it’s easy to stay on top of the everyday.

Do you need help tackling your pile of emails or your stack of files? Reply here and let me know what I can do to help you be more productive!

1 September 2021

How to Clear Your Digital Desktop

A clean desk is a sign of a disturbed mind.


I saw that once on a coffee mug and laughed. Of course, it’s not true. It isn’t, right? : )


Regardless of whether you are working at home or in an office, we all have a desk of sorts. It might be the dining room table or a dedicated desk in your private office. When it’s clean, work is easier. You can find what you need quickly and the things that need your attention are front and center.  All things that can lead to increased productivity.


The same is true for your digital desktop. Clear away the unnecessary icons and save the documents to the documents folder instead of on the desktop.  Get rid of old downloads and program icons you no longer need. Doing so will provide you a clean slate when you sit down at your desk in the morning. 

And a clean, organized desk, is a sign of a productive mind.

Need help clearing your desktop? Let me know! Sign up for a Discovery Call today and we’ll talk!

17 August 2021

What You Need, Front and Center

Last week we started talking about the 4 things you can do to be more productive. This week, we’ll tackle a second thing you can do to increase your daily productivity!

Does anybody remember when they got their computer, opened it up, and turned it on for the first time?
Down on the Dock (for you Mac people) and on the start menu (Windows people) were icons for programs the creators thought you might need quick access to. Most people nod and say, sure, sounds good, and go about their business, never changing the order of their icons or even adding new ones.

But it doesn’t have to be that way!

I got a new laptop last month and the first thing I did – after opening the package and oohing and aahhing over the contents – was remove those programs I didn’t use. Things like News and Stocks and Garage Band.  Then I added in Evernote, Chrome, and Outlook to round out my standard setup.

You can do that too! Instead of being resigned to access your program the long way, you can change the icons in your start-up menu to reflect those programs you use most frequently.  It’s a little step you can take to improve your daily productivity.

Don’t forget – the same principles apply to your phone too! Don’t shuffle through multiple screens to get to what you use most frequently. Instead, sort out the icons you need and move them to the first screen or two.

Need help moving those icons? Let me know and we’ll get it set together.

Join me next week for another little thing you can do to improve your productivity!

3 August 2021

Empty Your Brain to Sleep Better

Have you ever woken up at 3 in the morning, frantically trying to remember if you sent that email you promised a client? Heart pounding and mind racing? Yeah, nobody likes that feeling. But imagine the peaceful dreams you could have if you knew everything was documented, prioritized, and waiting for you to tackle in the morning.

You can have that! How? Pull out a piece of paper or your task management software and empty your brain on a regular basis. Once a day, once a week, whatever works, just take a moment and write down everything you can think of that you need to do, order, create, etc. Don’t worry about priority or the size of the task. A brain dump is just about getting the information out of your head and into a trusted system. David Allen (of Getting Things Done) said it best when he said our brains were meant for processing information, not for holding information.

Having task management software – and a regular brain dump – ensure that all your responsibilities and commitments are accounted for and waiting for you to act.  No need to wake up at 3 with that panicked look on your face.
Need help finding a task management software or want help setting your software up? Let me know and we can get it done together!

20 July 2021

You are the solution!

Sometimes the failure isn’t in the system, but in us not using it. Creating new habits takes time and stick-to-it-ness.

I know you can do it!

But if you need help setting up your task management system – Let me know!

Check out dinosandcomics on Instagram, or on the web at dinosandcomics.com

6 July 2021

App Review – Microsoft To Do

Purpose: Microsoft To Do is a to do list and task management app. It’s valuable in that it gives you one place to track all your responsibilities.  An organized to do list keeps things manageable and you focused on what’s important. All that leads to greater peace of mind.

Benefits: If you are part of the Microsoft world and use Outlook, To Do integrates nicely with Outlook tasks. Microsoft To Do uses intelligent analysis to set up a ‘My Day’ list for you based on due dates or similar parameters. You can also create shared lists – such as a grocery list – with others who are using the To Do app. Like most apps these days, Microsoft To Do is cross-platform – working on both Android and iOS devices as well as on the web.

Cost: Free, also comes included as part of a Microsoft 365 subscription

Opinion: Microsoft To Do is a simple task management app. The interface is streamlined, and it is easy to move tasks between lists and add expiration dates. I do like that they have the My Day feature, which automatically adds tasks with today’s due date to the list. On the con side, Microsoft does not have a lot of the bells and whistles that you see with other, often paid, task management apps. However, it is a free app and is a good option for an uncomplicated to do list.

And don’t forget – the best to do app is the one that is handy and one that you actually use. Need help finding that special app or tweaking the to do app you’ve got? Let me know!

Prefer to receive these updates in your inbox? Sign up for the Ilios Digital mailing list!