Ilios Digital Organizing Blog

13 January 2021

Do you have a digital storage unit?

For those of us in the digital world, external hard drives and extra USB keys full of old documents equate to a packed storage unit. Many of us use an external drive as a backup drive – utilizing Time Machine or Windows Backup. But what about all those drives that are sitting on our shelf, collecting dust, full of documents we’ve forgotten about? It might be time to review and weed, then purge the files you no longer need.

Don’t worry – you don’t need to sort everything in one day! Just take it one file folder at a time. If you want help, call me up – I love file organizing! Schedule your Discovery Conversation and we’ll take it from there.

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Ilios Digital Organizing Blog

15 June 2021

Don’t Forget the Milk

Let’s say you’re at the grocery store picking up fruit for tomorrow’s breakfast when you suddenly remember you’ve got to make a dentist appointment for your youngest.

What do you do next?

Do you write the reminder down on your grocery list, hoping you don’t throw it away when you get home? Do you pull up your to-do list app and enter it there? Or do you tuck the thought away in the ‘don’t forget’ corner of your mind and expect to remember it when you’re at home planning out the rest of your week?

Best answer? The to-do list app. It allows you to get the reminder out of your brain and into a trusted system. And the great news is…the app is almost always with you if it is on your phone! This means that no matter when you have a thought, your to-do list app can capture it. Less to worry about when you’re trying to get things done.

Need guidance in setting up your to-do list? Schedule a Discovery Call and we’ll get started!

8 June 2021

Email is a Trap

 https://xkcd.com/2181/
28 May 2021

Fixing Email – Step 5

Need to catch up on How to Fix Email? Check out previous entries in the Ilios Digital Organizing Blog!

The final step to fixing too much email? Just say nothing!

Not every email needs a response. When we’re talking and someone says thank you, of course we say ‘you’re welcome’. But do we really need to say that in follow up on a ‘thank you’ email?  How about  ‘got it’ in response to a reference email?

As always, it depends. Did the sender ask for confirmation? Will it benefit them to know you received it?

Like I’ve said for each step, the most important thing to do is to stop and think before you send an email.  Remember, the solution to too much email might just be in how you handle the messages you send, not in how you handle the messages you receive.

What do you think? I’d love to hear your thoughts on managing email. Comment below or send me a message!

12 May 2021

Fixing Email – Step 4

Are you just joining us for How to Fix Email? Check out the earlier steps here on my blog!

How many times have you been cc’d on an email and wondered ‘why is this coming to me?’ Or on the flip side, how many times have you sent an email where you cc’d someone, just in case?

Fixing email requires stopping and thinking before you send an email out. This is especially true when you are trying to decide who to include in a group email.  Before you send the message, ask yourself, who really needs to know this information? Are they directly involved in the situation? Directly impacted by it? Will they even care?

And let’s not get started on the close cousin of the cc – the dreaded “reply all” option. Have you been part of one of those email discussions? Clogging up your inbox with stuff you don’t need to know? Just don’t do it. Not unless you’re directly told to include the group in your response.

So what are your next steps? Think before you cc. And watch out for that reply all button!

How’s your email going this week? I’d love to know – drop me a comment below!

4 May 2021

Who’s that girl?

Hey there! It’s April, again. You probably know that I’m the girl behind Ilios Digital Organizing, but is that all you know about me? 

I’ve been running my own business for the last 10 years – first as Life is Now Organizing Solutions, then starting in 2016 as Ilios Digital Organizing.

More than bringing me joy, organizing calms my anxious mind and makes me feel like I’ve got control of my world. I can always tell when I’m stressed – the clutter comes back out and the late night panic returns. You know what I mean, that moment right before you fall asleep when you suddenly realize you can’t remember if you sent that email you promised. Yeah, that feeling.

Avoiding that feeling is one of the reasons I try to stay organized. And helping others achieve that peace of mind is why I started Ilios Digital Organizing.  I love being able to teach others about organizing, helping them improve their productivity and get that peaceful easy feeling that comes when things are where they’re supposed to be.

I was born and grew up in Iowa, lived in Missouri for school, then San Diego for fun, and now am a resident of North Texas. I’m excited to be closer to family, but not too sure about the cold temperatures we had this winter.

Fall is my favorite season, red my favorite type of wine, and I believe there are no bad cookies. Not even oatmeal raisin, although I’ll admit they aren’t my favorite.

And yes, I love cats. I’m that crazy cat lady you’ve been hearing about. #NotSorry #catsrule

If you want to talk cats or Midwest eccentricities or how I can help you get organized so you can gain peace of mind and increased productivity, message me here or set up a Discovery call using the link below.

It’s nice to meet you, and I hope we get to chat soon!

~April

28 April 2021

Fixing Email – Step 3

Over the last couple of weeks, we’ve talked about email and how the answer to fixing email might be in how you handle the messages you send, rather than how you handle the messages you receive. There are five steps we can take to fix email. The first step we discussed was brevity and the second step was using better subject lines (you can read that post here: Step 2 to Fixing Email) .

The third step I wanted to talk about has to do with what you’re actually writing the email about. That’s right, the content of your message is always important.

We all know people who can cover three or four topics in a single conversational breath.  They’ve got lots to share and you to share it with. While this might be fine when it’s time to catch up, it’s not that great for an email exchange. Following up to better subject lines, try and keep your emails focused on one topic or issue of concern.  This makes it easier to file a reference email and gives you a clear focus for your next steps with an action email.

However, this is one of those “use your best judgement” steps. If you’re writing a newsy email to grandma then multiple subjects are okay. You’re catching her up on all that is your life. But in the business world, it helps to stay focused. A short, one topic email may be more likely to get a response than an email that jumps all over the place.

So what’s your next step? Before you send another email, take a moment and consider what the email is really about. Does the subject line reflect that? Is the content of the email just as long as it needs to be, and focused on one topic? If so, hit send!

How’s your email looking this week? Are you overwhelmed with incoming mail or do you feel like you’ve got it under control? Drop me an email (april@iliosdigital.com) or comment here and let me know!

Don’t forget to join us next week for Step 4 to fixing email!

Ilios Digital Organizing Blog

15 June 2021

Don’t Forget the Milk

Let’s say you’re at the grocery store picking up fruit for tomorrow’s breakfast when you suddenly remember you’ve got to make a dentist appointment for your youngest.

What do you do next?

Do you write the reminder down on your grocery list, hoping you don’t throw it away when you get home? Do you pull up your to-do list app and enter it there? Or do you tuck the thought away in the ‘don’t forget’ corner of your mind and expect to remember it when you’re at home planning out the rest of your week?

Best answer? The to-do list app. It allows you to get the reminder out of your brain and into a trusted system. And the great news is…the app is almost always with you if it is on your phone! This means that no matter when you have a thought, your to-do list app can capture it. Less to worry about when you’re trying to get things done.

Need guidance in setting up your to-do list? Schedule a Discovery Call and we’ll get started!

8 June 2021

Email is a Trap

 https://xkcd.com/2181/

28 May 2021

Fixing Email – Step 5

Need to catch up on How to Fix Email? Check out previous entries in the Ilios Digital Organizing Blog!

The final step to fixing too much email? Just say nothing!

Not every email needs a response. When we’re talking and someone says thank you, of course we say ‘you’re welcome’. But do we really need to say that in follow up on a ‘thank you’ email?  How about  ‘got it’ in response to a reference email?

As always, it depends. Did the sender ask for confirmation? Will it benefit them to know you received it?

Like I’ve said for each step, the most important thing to do is to stop and think before you send an email.  Remember, the solution to too much email might just be in how you handle the messages you send, not in how you handle the messages you receive.

What do you think? I’d love to hear your thoughts on managing email. Comment below or send me a message!

12 May 2021

Fixing Email – Step 4

Are you just joining us for How to Fix Email? Check out the earlier steps here on my blog!

How many times have you been cc’d on an email and wondered ‘why is this coming to me?’ Or on the flip side, how many times have you sent an email where you cc’d someone, just in case?

Fixing email requires stopping and thinking before you send an email out. This is especially true when you are trying to decide who to include in a group email.  Before you send the message, ask yourself, who really needs to know this information? Are they directly involved in the situation? Directly impacted by it? Will they even care?

And let’s not get started on the close cousin of the cc – the dreaded “reply all” option. Have you been part of one of those email discussions? Clogging up your inbox with stuff you don’t need to know? Just don’t do it. Not unless you’re directly told to include the group in your response.

So what are your next steps? Think before you cc. And watch out for that reply all button!

How’s your email going this week? I’d love to know – drop me a comment below!

4 May 2021

Who’s that girl?

Hey there! It’s April, again. You probably know that I’m the girl behind Ilios Digital Organizing, but is that all you know about me? 

I’ve been running my own business for the last 10 years – first as Life is Now Organizing Solutions, then starting in 2016 as Ilios Digital Organizing.

More than bringing me joy, organizing calms my anxious mind and makes me feel like I’ve got control of my world. I can always tell when I’m stressed – the clutter comes back out and the late night panic returns. You know what I mean, that moment right before you fall asleep when you suddenly realize you can’t remember if you sent that email you promised. Yeah, that feeling.

Avoiding that feeling is one of the reasons I try to stay organized. And helping others achieve that peace of mind is why I started Ilios Digital Organizing.  I love being able to teach others about organizing, helping them improve their productivity and get that peaceful easy feeling that comes when things are where they’re supposed to be.

I was born and grew up in Iowa, lived in Missouri for school, then San Diego for fun, and now am a resident of North Texas. I’m excited to be closer to family, but not too sure about the cold temperatures we had this winter.

Fall is my favorite season, red my favorite type of wine, and I believe there are no bad cookies. Not even oatmeal raisin, although I’ll admit they aren’t my favorite.

And yes, I love cats. I’m that crazy cat lady you’ve been hearing about. #NotSorry #catsrule

If you want to talk cats or Midwest eccentricities or how I can help you get organized so you can gain peace of mind and increased productivity, message me here or set up a Discovery call using the link below.

It’s nice to meet you, and I hope we get to chat soon!

~April

28 April 2021

Fixing Email – Step 3

Over the last couple of weeks, we’ve talked about email and how the answer to fixing email might be in how you handle the messages you send, rather than how you handle the messages you receive. There are five steps we can take to fix email. The first step we discussed was brevity and the second step was using better subject lines (you can read that post here: Step 2 to Fixing Email) .

The third step I wanted to talk about has to do with what you’re actually writing the email about. That’s right, the content of your message is always important.

We all know people who can cover three or four topics in a single conversational breath.  They’ve got lots to share and you to share it with. While this might be fine when it’s time to catch up, it’s not that great for an email exchange. Following up to better subject lines, try and keep your emails focused on one topic or issue of concern.  This makes it easier to file a reference email and gives you a clear focus for your next steps with an action email.

However, this is one of those “use your best judgement” steps. If you’re writing a newsy email to grandma then multiple subjects are okay. You’re catching her up on all that is your life. But in the business world, it helps to stay focused. A short, one topic email may be more likely to get a response than an email that jumps all over the place.

So what’s your next step? Before you send another email, take a moment and consider what the email is really about. Does the subject line reflect that? Is the content of the email just as long as it needs to be, and focused on one topic? If so, hit send!

How’s your email looking this week? Are you overwhelmed with incoming mail or do you feel like you’ve got it under control? Drop me an email (april@iliosdigital.com) or comment here and let me know!

Don’t forget to join us next week for Step 4 to fixing email!