ilios Digital Organizing

At Ilios Digital Organizing, we make sure technology works for you. Specializing in information organizing, we focus on streamlining your workflow in order to make you more productive, helping your business grow and prosper. Our goal is to cut through information overload and reduce the stress of clutter so you can get out from under the admin side of your business and start focusing on what you love to do.
We work with you to utilize the right technology for the right task, whether its eliminating your hundreds of unread emails each day, organizing computer files, or standardizing your workflow. We want to make running your business easy and effective. No more searching for documents, missed follow-ups, or leaving money on the table…because it’s time to get organized and let technology work FOR you.

WHAT WE DO


REDUCE YOUR ADMIN WORK

Let’s organize your workflow and find ways to automate your processes. By reducing duplicate admin tasks and streamlining your business, you will have the time and energy to focus on what really matters.

IMPROVE FOLLOW UP

No more emails falling through the cracks. No more forgetting to contact clients. We’ll put software and systems in place to keep you organized and on top of communication.

LOWER STRESS LEVELS

Being organized means you can find files and email quickly and easily. And if a client requests a document, you’ll know right where it is! Say good-bye to recreating documents and scrambling to find an invoice.

INCREASE TIME

When your digital devices are in sync and your information is accessible and shareable, you have more time to focus on clients, make sales, and grow important relationships.

PROVIDE SUPPORT

Staying organized is an ongoing process, and getting out from under the clutter doesn't have to be done alone. We're here to encourage, coach, and guide you to a streamlined workflow and a more successful business.

OPTIMIZE YOUR LIFE

At Ilios Digital, we partner with you to find the right tool, for the right task, at the right time. Having the right kind of program or software, and knowing how to use it, will be the difference between “getting by” and getting ahead in your business.

Just because something doesn’t do what you planned it to do doesn’t mean it’s useless. – Thomas Edison

What people are saying

  • Thank you sooooo much for your help with my email! It was just the push I needed, and your approach was so simple that I had literally finalized my email organization by Fri.
    My inbox is EMPTY and I’m using my Action folders religiously now ☺ Of course, I have more emails to sort through, but it feels so good to have an organizational system moving forward. Thanks again!

    Katrina Oko-Odi | Editing Worm
  • I finally feel like I can get a handle on my emails. With everything falling into my main email I get overwhelmed and I know emails get missed and that is not a good business practice!!
    I really appreciate your time, clear information, and follow up email with instruction about what you taught me in case i forget :), your patience in teaching me how to manage it on my own and knowing you are just a phone call or email away if I get stuck!!!! I am actually looking forward to tackling my emails!

    Mia Roseberry | Wounded Warrior Homes
  • April was a great find and help just when I needed it!
    I was going crazy with the details of starting my own business. [April] listened to my immediate and long term needs for my business and jumped right in to help me regain my sanity. April was calm when I needed it and excited and energized when I was down. It was a great help to have someone detail oriented to work with me.

    Kim D. - Paradise Veterinary Hospital
  • If you need help organizing your computer files, bookmarks, or email, April is your go-to solutions expert! Professional, ethical, trustworthy and knowledgeable, she made the experience easy and fun. I highly recommend her for your IT organizing needs!

    Natasha R.

From the ilios Blog

22 May 2020

My ‘Can’t Live Without It’ Software List

It’s a digital world out there. To survive and thrive, we need to utilize software. Today, I want to take you behind the scenes of my business to show you the software I rely on every day.

Evernote – my second brain. Everything I need to know about anything, and what I think about it, lives here.

Dropbox – all my documents live in Dropbox – both personal and professional. The best part of Dropbox is I can access my documents regardless of what device I am on.

Insightly – my CRM. This is where I keep all my client information so I know who to contact when.

Chrome – usually my first choice for a browser. When it’s not, then I turn to Firefox.

GSuite – essential for email, calendar, and contact management. I recommend this to anyone who wants a professional email with the ease of a Google interface.

QuickBooks Online – this is where I manage my business finances.

MailChimp – my email marketing software, what I use to send my newsletters and mailings. 

All of this software is web based, although Evernote and Dropbox also live on my computer. I have a paid account for everything on the list except for MailChimp – their free version is robust enough for my current needs. 

How about you? What software is on your ‘can’t live without’ list? Let me know! I’m always looking for new software solutions to explore!

13 May 2020

Paper Vs. Digital – Which is easier to organize?

Paper documents and digital documents. You’ll find organizers who specialize in one or the other, but is organizing paper really that different from organizing digital files? When it comes down to it, many of the same principles apply to both formats. After all, you are organizing information, regardless of the form it is in. So what is the same? 

Continue Reading

6 May 2020

App Review – Airtable

Purpose: Airtable has been called a spreadsheet on steroids. It is a hybrid spreadsheet and database tool that provides you a place to store and organize your data. Airtable allows you to make relational databases – pulling information from one database into another without having to open the first. It’s a powerful way to manage your information. People are using Airtable for everything from CRMs to project management to content calendars and more. 

Benefits: Entering data in Airtable is as simple as using a spreadsheet, but you can organize your data in a variety of ways – grid, Kanban, form, gallery view, etc. This means you can sort and view your data in a way that works for you. Airtable also integrates with a wide variety of apps, including Zapier. Although you can use Airtable for both numerical data and other information, doing calculations and ‘math stuff’ is more straightforward in a traditional spreadsheet like Excel.

Cost: $0, $10, $20/mo

Opinion: I love Airtable, but don’t actually use it right now! Because I wanted to review it for you, I asked my colleague Kate Bosch of katebosch.org her opinion on the software. She’s a regular user of Airtable and was gracious enough to let us know what she thinks.

“I love a good spreadsheet! When I started my professional organizing business, I set up my information using spreadsheets because that’s the way I’ve always done it throughout my varied careers. I have spreadsheets to track accounting, education, client sessions, social media, and more. I was recently introduced to Airtable and have started to use it to organize my information, both by creating new bases (That’s Airtable’s shorthand for “database.”) and converting some of my old-fashioned spreadsheets to Airtable bases.

What I love about Airtable is that it combines the familiar spreadsheet format with the robust features of a database. I can easily connect information between sheets, add attachments, create fillable forms, and view the information in a variety of formats. There’s a small learning curve and I have yet to explore all the features Airtable has to offer, but it’s easy to set up a base and start using it and then add to it as you learn more.”  ~Kate

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