30 May 2019

The ART of Email Management – Next Steps




If you’ve been hanging out with me for any amount of time you’ve probably heard me talk about the A.R.T of email management. It’s my key to putting out inbox fires. Kind of like stop, drop, and roll is for regular fires!

The A.R.T. theory can be explained as such: all email is either an Action item, a Reference item, or a Trash item. When you open up your inbox and its full of messages, take a quick moment to decide – what type of message is this? The answer will tell you what to do with it. 

Trash emails are just what you’d expect – spam, coupons and ads, and those networking newsletters. You know the ones. You can’t unsubscribe because you might hurt someone’s feelings, but you have no interest in the contents. Hit the delete button the first time you encounter these trash emails. Don’t waste time going back and re-reading them a second time. 

The best way to stay on top of your inbox? Be diligent about making a choice the first time you read an email. Decide right away, action email or not? If not an action email, then reference email or trash? Move the email to the correct folder and go to the next email on the list. Clutter is delayed decisions, and the more times you delay acting, the more your email is going to pile up. 

Need one on one help with your email? Ilios Digital Organizing can help!

23 May 2019

The ART of Email Management – Reference




If you’ve been hanging out with me for any amount of time you’ve probably heard me talk about the A.R.T of email management. It’s my key to putting out inbox fires. Kind of like stop, drop, and roll is for regular fires!

The A.R.T. theory can be explained as such: all email is either an Action item, a Reference item, or a Trash item.  When you open up your inbox and its full of messages, take a quick moment to decide – what type of message is this? The answer will tell you what to do with it. 

Reference emails are full of interesting information, but nothing that requires you to take action. These are your newsletters, pictures of your sister’s dog, and the bylaws of your professional organization. Read these the first time you open them, then move the keepers over to a reference folder. 

These are great emails to set on a filter. Have them skip the inbox and go directly to their reference folder. Then, you can read them when you have time. By skipping the inbox, you avoid distractions from those important action items.

Next time? Trash emails and next steps!

Need one on one help with your email? Ilios Digital Organizing can help!

16 May 2019

The ART of Email Management – Action Items




If you’ve been hanging out with me for any amount of time you’ve probably heard me talk about the A.R.T of Email management. It’s my key to putting out inbox fires. Kind of like stop, drop, and roll is for regular fires! 

The A.R.T. theory can be explained as such: all email is either an Action item, a Reference item, or a Trash item. When you open up your inbox and its full of messages, take a quick moment to decide – what type of message is this? The answer will tell you what to do with it. 

Let’s start with Action Emails. These are the most important emails you receive because they’re the ones that require you to follow up. You have to do something because of that email. Maybe it’s read and respond, maybe it’s forward to someone else, or maybe you have to research a question. Either way, the next step is on you. 

So move those Action emails over to a Take Action folder where you know there are, and where they can’t get lost among the other emails you receive. But don’t forget about them! Out of sight requires you to check the folder regularly to make sure the follow up is not forgotten. You could also send the emails to your task list so they’re front and center.

Next time? Reference emails!

Need one on one help with your email? Ilios Digital Organizing can help!

Prefer video? Check out this info on Facebook!

11 April 2019

What are your reasons?




We’ve all been there. Even those of us who are usually organized get to the point where we stare at our jumbled files and computers and think, I need to do something about this.

But the question is why? Why do I need to do something about this?

In order to be more productive with our business, we get organized.
In order to find more time in our day, we get organized. 
In order to lower our stress levels, we get organized. 

And that’s what Ilios means. Ili is a Swahili word that means ‘ in order to’. Os stands for organizing solutions. Together they create Ilios – a company focused on getting you organized so you can have more time, less stress, and greater productivity.

What about you?

Why do you want to get organized? 

Let’s get together and talk about your ‘in order to’.

21 February 2019

App Review – Jing Screenshot




Purpose: Screenshot and annotation tool

Benefits: Jing can be used with any program on the computer, not just the internet. This means you can screencap anything you are working on. I’ve used it in Quickbooks, Word, PDFs and more.

Cost:  Free

Opinion: I always have Jing up and running, and use it almost every day to clip images – mostly from the web, but occasionally other screen captures I need for a presentation or reference. This is an invaluable tool for me and one I highly recommend to have in your tool kit.  Download your copy at Techsmith!

Interested in how you can use Jing – and other tools like it – to increase your productivity and get you more time out of the office? Contact me and let’s talk!

17 December 2018

3 ways to get ready for 2019




2019 is almost here and I know there’s always the temptation to let things slide as we get to the end of the year. It’s vacation time, holidays, and everyone has so much to do outside of work. But before you take that next snow day – or rain day if you’re here in Southern California – there are three things you can do to set yourself up for success in 2019.

  1. Get your inbox cleaned up – Remember all email is either an Action item, Reference item, and Trash item. Get those reference and trash items out of your inbox, leaving only action items that need your attention. (Psst…check out our post Inbox Hero for more details)
  2. Back up your files – If you don’t have online backup already set, get started now! Don’t let all your hard work from 2018 be at risk. I’m a fan of Backblaze for online backup.
  3. Clean out your Downloads folder – all those items have homes, make sure they get to them!

Take a few minutes today to prep for the new year. Then, take a few minutes for yourself to reflect on all the great things you accomplished in 2018!

Interested in more ways to increase your productivity? Schedule your Discovery Call today and let’s talk about how to get you more time and less stress.

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