Texas is in a deep freeze this week. For me that means a frozen swimming pool, frozen pipes, and rolling blackouts. It’s all kinds of not fun. Trust me when I tell you, I’m not Zoom ready by any means. My kingdom for a hot shower.
Because of the rolling blackouts, we have 15 minutes of power, then 30 minutes of no power. No power means no internet, which means no sending emails or checking Facebook. It also means conserving my laptop battery as much as I can by leaving it turned off unless I’m actively working.
But April, just use your phone! Of course…except AT&T is having trouble with their towers as well so no Internet there either. I know, bummer all the way around. I thought I left this behind when I moved away from Iowa.
So when I do get 10 or 15 minutes to work, I try to make sure I am being as productive as possible with my workload. This is when having my email organized becomes an asset. Instead of spending my precious time sorting and searching through emails for that one message, I can go right to what I need to work on. Then, I can knock out 4 or 5 email responses before the power goes out again.
Focusing on work right now is tough, but being organized helps me be super productive when I actually crawl out from underneath the blankets and cats. How about you? What’s your why for getting organized?
If you need help figuring out your why, give me a call and we’ll talk about it!
I visited my nieces recently. The 4 year old likes to play dolls and was thrilled about having a new playmate around. However, it was ‘Play!’ every five minutes we weren’t actively engaged in playtime. No time for auntie to read a book or watch TV. No, it was all play all the time.
Email can be like that too. When you’ve got notifications on your phone or computer, every time you get a new email there’s a little ‘bing’ that goes off and demands your attention. No time for getting anything else done when you’ve got email tugging at your attention. Kind of like a toddler tugging at your pants.
So what should you do? Turn off your email notifications! Both on your phone and on the computer. Don’t let email dictate your life. Set aside specific times during the day to check email and use the rest of the time to focus on other work. It can take some time to get used to, but your productivity will thank you.
Are you interested in detoxing your inbox? I’ve got a plan for that! Sign up today for a Discovery Conversation and we’ll talk about how to get your email under control.
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Today was grocery shopping day. I’d made a list of meals we could have during the week, cross-referenced that with a list of things I needed to get at the store, and off I went. Having just moved, I’m in the gradual process of restocking things like baking essentials and condiments. I’m also in the process of testing out several different grocery stores, so it’s hard to remember what I’ve bought from where.
You would think having a grocery list to follow would eliminate any confusion about what I actually had in my cupboards but nope. Just like everyone else, there is the grocery list and then there is all the other things you pick up that you forgot you needed. Do I have the sliced cheese I need for BBQ sliders? Probably not, because I didn’t like the options at Kroger. Cooking oil for the brownies? I remember looking at it, but did I pick any up?
Our brains weren’t designed to hold everything in memory, and it’s easy to forget what you’ve done or didn’t do. Email is like that too. You’ll be in the middle of writing an email to a colleague when you suddenly wonder…did I send a follow-up email to that prospective client last week? Then it’s back to the inbox to search for their email. Or back into your sent items to scan and scan and scan to see if you can find the reply.
But instead of anxiety about not knowing if you’ve followed up or not, what if you could check your Waiting folder and quickly find out the status of your conversation? What if you had dealt with the prospective client email when it arrived? There’s an easier way to manage your email, and it’s through action folders and follow up folders.
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(For the record, I now have a lot of sliced cheese and still no cooking oil)