25 August 2020

Computer Cleanup Challenge – Bookmarks




Week 4: Digital Bookmarks

I’m as guilty as anyone else of bookmarking more than I need to. But it’s just so easy to click the little save button when you find something interesting. Browser bookmarks are a convenient way to keep track of those things you don’t have time to review now but don’t want to leave as an open tab.

(Hint, open tabs are too easily lost if you accidentally shut down your browser or your computer. )

But how many of us have a ginormous list of bookmarks, many of which we don’t even remember saving?

There’s an easy way to remedy that. Take 5 – 10 minute a day to go through your bookmark list. First, check to make sure the link is still valid. Then, determine if you are still interested in the information. As David Allen says, if you can read it through/review the site in two minutes or less, do it! Don’t forget to remove the bookmark once you’re done with the site. 

Need to save the bookmark for future reference? Find a way to store those ‘permanent’ bookmarks separate from the ‘still need to review this info’ bookmarks. Most browsers will allow you to organize your bookmarks into folders as a way of keeping things sorted out.  You could also use Evernote or OneNote as a bookmark reference tool.

You made it to the end of the challenge! Great job on sticking with it! If you joined us for the entire challenge this month I hope your computer is a bit more organized and things are easier to find. Has the increased organization led to greater productivity for you? More free time that you were spending looking for things?

If you want to take a more in-depth look at organizing your computer, you can let me know by signing up for a Discovery Conversation today! I’d love to chat about your organizing goals.

And as always, if you’d rather receive your udpates via email, then don’t forget to Sign up for the Ilios Digital Tips and Tricks newsletter!

18 August 2020

Computer Cleanup Challenge – Desktop/Downloads




Is your computer bogged down with too many icons and too many bookmarks? Are there files and documents everywhere but where you need them? Is all that junk getting in your way and slowing down your productivity? Maybe it’s time for a computer cleanup!

Join me this month as we clear away the clutter and streamline our computers!

Week 3: Desktop files and downloads folder

Congrats! You’ve made it halfway through the challenge! How has it been so far? Have you found it challenging to get your contacts organized or your email straightened out? How’s your productivity going with the increased organization?

Did you know that a cluttered desktop can lead to a slower performing computer? In addition, files that live on the desktop may not be syncing with iCloud or Dropbox or your backup software. Finally, without an organization plan, your desktop can get so cluttered that it is hard to find what you need.

This week, take 10 minutes a day to go through the files littering your computer desktop. Then, move the files to their more appropriate home. Once you’ve cleaned it off, make sure that you save new documents to a documents folder instead of on the desktop.

The downloads folder is an easy place to put things you may only need temporarily. But don’t forget to go through the folder once a week or so and clean out those documents you no longer need, or move the ones you want to keep to their permanent home.

Join us next week to talk about digital bookmarks!

Would you rather receive your updates via email? Sign up for the Ilios Digital Tips and Tricks newsletter!

11 June 2020

Download and delete




Have you checked your downloads folder lately?

This is where your computer usually saves items downloaded from the Internet such as installs for programs, images, documents, etc. Anything you click on to download usually ends up here.

A regular cleaning of this folder will help free up space on your computer, but it will also make it easier to find new things you download – saving you time!

Is there junk in your folder that can go away?

21 March 2019

Outsource to Optimize Productivity




I normally keep a clean house. Well, let’s be honest, I keep a tidy house.

There’s just something about me and dusting that doesn’t jive. I’ve tried to set a schedule for cleaning, tried to do a little every day, but the hair bunnies just pile up and I once caught my husband drawing in the dust on the bookshelf.

The easy solution to my problem would be to hire a housekeeper – someone to come in and take care of the dusting, vacuuming, and cleaning for me. Then I’d have more time to take a nap…I mean, work on my social media.

We talk about this in business all the time. Outsource those tasks you don’t want to do – or don’t have time for – so you can focus on other important things.

How about for you? What tasks do you dread? Is file organizing something you’re super excited about doing? Does it ‘spark joy’ in your life, or would you rather just wake up one day and have everything organized for you?

If you’d rather be doing anything other than organizing your files, let’s get together and talk about how to get more time for you!

7 March 2019

Finding What You Need With Document Organizing




When I worked at Barnes and Noble I loved shelving. I think it spoke to my organizer’s heart to put the books on their designated shelf, neatly arranged by author or subject. I’ll admit, I still adjust the books sometimes when I’m in there browsing.

It never failed, though. I’d have a customer looking for a book on slow cooking and we’d go to the shelf, scan the titles but no luck. Then later I’d find the book in question tucked away in another section, hiding between books on World War II.

Aghhhhhh

And it’s worse on computers because when you go looking for a specific file, all you see is Document 1, New Document, Document 1(2), Monthly Report, and so on. Then you have to open up dozens of files to find the one that you’re looking for. Another hour wasted.

But it doesn’t have to be that way. If you’re ready to save time – and avoid frustration – when you’re working, let’s get together and talk about how to make it happen through document organizing.  

14 February 2019

3 Awesome Tools for Finding Duplicate Files




I have two of the exact same necklace. Not on purpose, mind you, but I received one as a gift after I had already bought it myself. That’s happened before with clothes – I get home with a new shirt and find out it’s almost exactly the same as one in my closet. The same thing happens with computers, too.

We all end up with duplicate files. No matter how hard you try not to, eventually there is an extra copy somewhere in your system. When that happens, you’ve got two options. You can take time out of your busy day to go looking through your files for that extra, unnecessary one, or you can let a duplicate checker do the work for you.

What duplicate finders do I like?

In some cases, you only need to run a duplicate checker once. However, if you have a tendency to download the same file multiple times, or recreate a form every other time you need it, then you might want to make duplicate checking a regular part of your quarterly maintenance.

If you’re interested in more ways to manage duplicates – and save yourself valuable time in the process – let’s get together and talk.

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