When it comes to organizing papers, people generally fall into two categories – the pilers and the filers. Filers tend to put papers away in cabinets/drawers, while pilers stack their documents where they can be seen and remembered.
There are benefits to both ways of life. Those who pile like to say there is an organizational method to their madness. For many people, having information out where you can see it and easily access it is key to their productivity.
However, for filers, these piles can be distracting. They may function best when their work station is clear of documents and other papers. To recall things, filers rely on a carefully created file structure and hierarchy.
Regardless of which way you manage your information, take advantage of well-labeled folders or binders, as well as a solid organizational structure to increase your productivity.
When creating labels use words you know and understand. Don’t label something Auto if you refer to it as Car or Toyota. The best label choices are the ones you use most frequently. I tell clients that they should use the first word that comes to mind when they are trying to find something. If you have to look in more than one location for a document, considering moving it to the first place you looked, even if it doesn’t fit ‘conventional wisdom’.
When it comes to organizing your papers, filers often take advantage of traditional file cabinets or smaller file storage boxes. Pilers may find stacking boxes like these at the Container Store helpful in managing their information. Remember, the best system is one that works for you so don’t be afraid to try different configurations till you figure it out.
If you want more help getting your files in shape, let me know! Schedule a Discovery Conversation and we can talk!