Ilios Digital Organizing Blog

19 May 2015

Windows 8.1& You

Windows 8.1

frustrated girlThose words stop us in our tracks. We frown and cross our arms. Windows 8.1 looks weird. There isn’t a Start button. Why can’t we close a program? We just don’t like it and it’s too much work to figure out something so radically different.

Windows 8.1 is here to stay, but it doesn’t have to be your enemy! With four simple steps and some patience, you and Windows 8.1 can start working together to restore peace to your digital life.

Step 1: Understand that Windows 8.1 was designed for tablets
  • Start Screen = Metro Apps take up entire screen; you close them and return to the Start Screen (Just like a tablet)
  • Desktop = Desktop Programs open in their own window on the Desktop; you close them and return to the Desktop.

Metro_vs_Desktop

For a great example of the differences between the Metro   App and the Desktop Program, open both of the Calculator programs.

 

 

Step 2: Determine what type of user you are
  • Consumer = Read email, watch videos, listen to music and browse the web. Metro Apps are for you. There are no Creator tasks Metro Apps.
  • Creator = Write blogs, complete tax returns, and edit photos. Desktop programs are for you. You can also use Desktop programs to perform most Consumer tasks.
    Most of us are both types of users, and it’s okay to use a combination of Metro Apps and Desktop programs.
Step 3: Customize your Start Screen
  • Unpin the unwanted Metro Apps or Desktop Programs from your Start Screen
  • Pin the wanted Desktop Programs or Metro Apps to your Start Screen
    You only have to see the programs you want to use! I don’t like the Metro Apps so there are none on my Start Screen.

Step 4: Get Help

These first steps are the bare bones of getting along with Windows 8.1 You could survive with what you’ve learned, or start exploring using the resources below.

  • Check out Windows 8.1 tutorials from Microsoft. This was how I started understanding Windows 8.1.
  • Google! Type your question into the search bar and see what others have to say.
    Have you found a great resource you could share? Add it to the comments or on our Facebook page!

[/text_output][/container][gap size=”1.313em”][prompt type=”left” button_icon=”lightbulb-o” target=”blank” title=”Need more Windows 8.1 tips?” message=”Check out my handy Understanding & Customizing Windows 8.1 tip sheet!” button_text=”Get Tips Now!” href=”http://eepurl.com/bc2OrL”][/vc_column][/vc_row]

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Ilios Digital Organizing Blog

13 June 2018

S.P.A.C.E Organizing in a Digital World – Getting Started

How do I get organized? What do I do first? How do I decide what to get rid of?

 

Those are common questions, especially because so often it’s hard to know where to start. The SPACE model of organizing was made popular by Julie Morgenstern in the book Organizing from the Inside Out. She used this model to provide guidance and direction for individuals wanting to get their home or workspace organized. Although originally designed to deal with physical space organizing, the same principles she spoke about can be applied to a digital world with just a little tweaking.

 

 The S.P.A.C.E organizing model starts with S…
Continue Reading
21 May 2018

Tech to Go

What’s in Your Bag?

We carry all sorts of things in our purses. Gum, chapstick, wallet, Matchbox cars, old receipts, Tylenol, you get the picture. Your phone is another essential item, but do you keep any other tech gadgets in your bag?  Any items you consider a ‘must have’? As a tech type of girl, I tend to carry a few essentials with me that the average person might not consider, especially in my work bag or when I’m using my computer. So what do I consider essential? Let’s start small.
Continue Reading
4 May 2018

Creating a minimalist workspace

 

In a recent post on Unclutterer Leo Babauta of Zen Habits  has some great advice for minimalism for those of us with a stationary office.  But what about those of us with a mobile office? Or those who regularly use a co-working space to conduct business? You can still apply these principles, with just a little tweaking.
So how do you maintain a minimalist workspace?
Continue Reading
9 April 2018

Keeping your contacts safe

Everyone knows I’m all about backing up your data. But have you backed up your contacts lately?
Your contact list is a highly valued item for an entrepreneur. The first step to being organized is to make sure that all of your contacts are in one place – or attached to one ‘account’. This step includes making sure that contacts, especially new contacts, aren’t being saved to your phone but rather that cloud based account.

 

Once you are organized, you can back up your contacts. If you are using Gmail, Hotmail/Outlook.com,  or Apple Contacts, there should be a menu option that says ‘export’ or ‘export contacts’. Choose to export them in a CSV file.

 

Now that you’ve got the CSV file exported to a safe place (the cloud or as part of your online backup), it’s time to rename it. Most files come as contacts.csv which means nothing when you’re looking for a specific backup. Instead, rename the file with the date and ‘Contacts Backup’. Finally, make sure the file is included in your online backup. Depending on how often you add contacts to your list, backing them up doesn’t need to be more than a quarterly or twice a year task.

 

Having a CSV file of your contacts can come in handy when it’s time to import contacts to a new CRM, mailing service, or other software!

 

Need help organizing or backing up your contacts? Call me and we’ll do it together!
7 March 2018

3 Ways To Close Those Open Browser Tabs

So you have nine million browser tabs open on your computer. Some of them are for projects you’re in the middle of, other tabs are for articles you want to read, or information you need to grab to use later. I would bet some of your open tabs are active tabs – email, calendar, CRM – all of which are great to have open so you can easily check them. But is open tab practice really the best way to manage your information? What happens if your computer suddenly restarts? Windows users, you know what I am talking about! Or what if you accidentally close your browser? I’ve done that more often than I’d like and I bet you have too.

 

But how do you take care of all these open tabs? The first step is to figure out what you are using the open tabs for. Is this your version of a to-do list? A visual reminder of what you want to work on? Are you unsure where to put the information so you can reference it later? Do you just not have time to read those articles you’ve opened? There are better options for all of these issues!
Continue Reading
9 February 2018

How to use Dropbox, G Drive, and OneDrive

Online file storage services.
What are you using them for? Long term storage? Another place to store your photos? A backup site?
Did you know that these services are designed to “store all your files online and keep them synced across your devices (G Drive)” These online file storage services allow you to to access your files when you need them, regardless of where you are or what device you are using.  In addition, these services allow you to easily share files with collaborators. (They are not designed as online backup! There are better programs for that.)
I currently use all three services. I use Dropbox to store my active business files because this lets me get to the same information regardless of using my Mac or my PC. G Drive is used to share files and collaborate with my professional organization. One Drive is used with a specific client to share important files.
Regardless of which file storage/sharing program you use, I recommend keeping one type of business all in one area – don’t let your business work spread over three different services. This type of organization will let you find what you need quicker and reduce the amount of duplication.
Questions? Are you ready to learn more about online file storage? Contact us or schedule a session!

Ilios Digital Organizing Blog

13 June 2018

S.P.A.C.E Organizing in a Digital World – Getting Started

How do I get organized? What do I do first? How do I decide what to get rid of?

 

Those are common questions, especially because so often it’s hard to know where to start. The SPACE model of organizing was made popular by Julie Morgenstern in the book Organizing from the Inside Out. She used this model to provide guidance and direction for individuals wanting to get their home or workspace organized. Although originally designed to deal with physical space organizing, the same principles she spoke about can be applied to a digital world with just a little tweaking.

 

 The S.P.A.C.E organizing model starts with S…
Read More

21 May 2018

Tech to Go

What’s in Your Bag?

We carry all sorts of things in our purses. Gum, chapstick, wallet, Matchbox cars, old receipts, Tylenol, you get the picture. Your phone is another essential item, but do you keep any other tech gadgets in your bag?  Any items you consider a ‘must have’? As a tech type of girl, I tend to carry a few essentials with me that the average person might not consider, especially in my work bag or when I’m using my computer. So what do I consider essential? Let’s start small.
Read More

4 May 2018

Creating a minimalist workspace

 

In a recent post on Unclutterer Leo Babauta of Zen Habits  has some great advice for minimalism for those of us with a stationary office.  But what about those of us with a mobile office? Or those who regularly use a co-working space to conduct business? You can still apply these principles, with just a little tweaking.
So how do you maintain a minimalist workspace?
Read More

9 April 2018

Keeping your contacts safe

Everyone knows I’m all about backing up your data. But have you backed up your contacts lately?
Your contact list is a highly valued item for an entrepreneur. The first step to being organized is to make sure that all of your contacts are in one place – or attached to one ‘account’. This step includes making sure that contacts, especially new contacts, aren’t being saved to your phone but rather that cloud based account.

 

Once you are organized, you can back up your contacts. If you are using Gmail, Hotmail/Outlook.com,  or Apple Contacts, there should be a menu option that says ‘export’ or ‘export contacts’. Choose to export them in a CSV file.

 

Now that you’ve got the CSV file exported to a safe place (the cloud or as part of your online backup), it’s time to rename it. Most files come as contacts.csv which means nothing when you’re looking for a specific backup. Instead, rename the file with the date and ‘Contacts Backup’. Finally, make sure the file is included in your online backup. Depending on how often you add contacts to your list, backing them up doesn’t need to be more than a quarterly or twice a year task.

 

Having a CSV file of your contacts can come in handy when it’s time to import contacts to a new CRM, mailing service, or other software!

 

Need help organizing or backing up your contacts? Call me and we’ll do it together!

7 March 2018

3 Ways To Close Those Open Browser Tabs

So you have nine million browser tabs open on your computer. Some of them are for projects you’re in the middle of, other tabs are for articles you want to read, or information you need to grab to use later. I would bet some of your open tabs are active tabs – email, calendar, CRM – all of which are great to have open so you can easily check them. But is open tab practice really the best way to manage your information? What happens if your computer suddenly restarts? Windows users, you know what I am talking about! Or what if you accidentally close your browser? I’ve done that more often than I’d like and I bet you have too.

 

But how do you take care of all these open tabs? The first step is to figure out what you are using the open tabs for. Is this your version of a to-do list? A visual reminder of what you want to work on? Are you unsure where to put the information so you can reference it later? Do you just not have time to read those articles you’ve opened? There are better options for all of these issues!
Read More

9 February 2018

How to use Dropbox, G Drive, and OneDrive

Online file storage services.
What are you using them for? Long term storage? Another place to store your photos? A backup site?
Did you know that these services are designed to “store all your files online and keep them synced across your devices (G Drive)” These online file storage services allow you to to access your files when you need them, regardless of where you are or what device you are using.  In addition, these services allow you to easily share files with collaborators. (They are not designed as online backup! There are better programs for that.)
I currently use all three services. I use Dropbox to store my active business files because this lets me get to the same information regardless of using my Mac or my PC. G Drive is used to share files and collaborate with my professional organization. One Drive is used with a specific client to share important files.
Regardless of which file storage/sharing program you use, I recommend keeping one type of business all in one area – don’t let your business work spread over three different services. This type of organization will let you find what you need quicker and reduce the amount of duplication.
Questions? Are you ready to learn more about online file storage? Contact us or schedule a session!