Ilios Digital Organizing Blog

15 August 2016

Three Ways to Keep Your Data Safe

Although we often think of digital disasters as being a software failure, aka the blue screen of death, there are several other ways we put our digital devices (where our data lives) at risk. These include physical damage from fire/flood/accidental destruction, theft, and malware or a virus. What can you do to keep your valuable information safe?

Back up your data!
I encourage using an online/cloud based backup system because once you set it, the backup will happen automatically. You can also backup on a physical USB style hard drive. However, keep in mind that this item is also at risk for the problems above. Below is a site you can look to for recent comparison of online backup services.  Mozy, Crashplan, and Carbonite are considered the big three. Of these, Mozy is the only service with a free version. My personal preference is Crashplan.
Online Backup Service Comparisons

 

Remember your passwords!
We have so many passwords to remember, along with the recommendation to use ‘strong’ passwords which don’t make sense, that it is nearly impossible to keep all that information in your brain. Many of us trust our computer to remember passwords for us – which becomes problematic when your computer crashes or is destroyed. Below is a comparison of several of the big names in online password managers. They remember your passwords so you don’t have to. Another option is to document your passwords somewhere safe that you can easily reference.
Comparison of Password Managers

 

Sync your browsers!
Chrome and Firefox browsers both have an account option, which means once you are signed in to that browser – regardless of what computer you are on – you will be able to see all of your bookmarks and other settings. This is beneficial because we don’t think about losing all those pages/recipes/online images that we marked as ‘read later’ or want to keep for blog or social media reference. Again, you can do a physical export of the bookmarks to your computer, but this is a manual task that would need to be repeated when you save new bookmarks.

Firefox How To Sync
Chrome How To Sync

If you only do one thing, sign up for an online backup service today – do not delay!

Questions? Need help getting started?

Give me a call!

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Ilios Digital Organizing Blog

27 June 2017

LastPass and Password Protection

Password Protection and Peace of Mind

Hackers are out there to steal your information. Once they’ve got it, they’ll sell it to the highest bidder and destroy your identity. Or at least, that’s what the media tells us. There are large corporate breaches, and everyone knows someone who’s had their information hacked. You can’t prevent these corporate breaches from happening, but you can take steps to keep you and your information safe during daily use. How? Well, all the articles tell us the same things:

“Don’t use the same password more than once. Use strong passwords. Change your passwords frequently. Don’t tell anyone your passwords.”

It’s good advice, but how are you supposed to remember all that information? Some people manage their passwords in a written notebook near their computer or in a digital file on their computer. I’ve kept mine in Evernote and had Google Chrome’s ‘Save Password’ option to help me out. But other people choose very simple passwords or use the same password for everything. Fortunately, password managers – LastPass, KeyPass, Dashlane, 1Password – were created to address those best practices we keep getting told.

So what is a password manager?

Continue Reading
12 May 2017

Inbox Hero with Inbox Zero

Be an Inbox Hero with Inbox Zero!

Check out any article on email management and you’ll see the phrase ‘Inbox Zero’. Although it’s a been a concept for many years, the current definition explains that having zero emails in your inbox is a sign of success. But did you know that wasn’t the original intent? Merlin Mann, the guy behind Inbox Zero, didn’t see the zero as a reference to the number of messages in an inbox, but “the amount of time an employee’s brain is in his inbox”.

So how do you go about spending less time in your inbox? Especially when your unread messages are climbing past triple digits. 

Continue Reading
25 April 2017

How Chrome Extensions Can Save You Time & Money!

Browser Extensions:

More fun, more function!

You might have heard someone raving about a Chrome or Firefox extension and wondered, what’s that all about?

Browser Extensions are small software programs that can modify and improve the functionality of your browser (Firefox, Internet Explorer, Chrome). They can improve productivity, save you money, block advertisements, and even provide a little fun when you log into the web.

Continue Reading
28 March 2017

3 Productivity Apps to Help You Thrive

Recently, I was lucky enough to be offered a guest post opportunity from the fabulous Sara Clark-Williams of Fab Fempreneurs.  So what did I talk about? Productivity and tech, of course. Read on!


Solopreneurs wear many hats today – marketer, networker, chief finance officer, developer, director, and more. We have to learn the technology necessary to do our jobs and sort through five million apps to find the best one for our business. It’s stressful to even try to keep up.

So, what’s the absolute minimum software that you need to keep yourself focused and your business thriving? Productivity apps for content management, task management, and email management are where to start.

Want more details? Check out Sara’s blog!

15 August 2016

Three Ways to Keep Your Data Safe

Although we often think of digital disasters as being a software failure, aka the blue screen of death, there are several other ways we put our digital devices (where our data lives) at risk. These include physical damage from fire/flood/accidental destruction, theft, and malware or a virus. What can you do to keep your valuable information safe?

Continue Reading
11 January 2016

Data Here – Data There – Data Everywhere Resources

Data Here – Data There – Data Everywhere!

Resources from January 2016 Presentation to NAPO-SD, creator April Merritt, MLIS; all rights reserved

 

Continue Reading

Ilios Digital Organizing Blog

27 June 2017

LastPass and Password Protection

Password Protection and Peace of Mind

Hackers are out there to steal your information. Once they’ve got it, they’ll sell it to the highest bidder and destroy your identity. Or at least, that’s what the media tells us. There are large corporate breaches, and everyone knows someone who’s had their information hacked. You can’t prevent these corporate breaches from happening, but you can take steps to keep you and your information safe during daily use. How? Well, all the articles tell us the same things:

“Don’t use the same password more than once. Use strong passwords. Change your passwords frequently. Don’t tell anyone your passwords.”

It’s good advice, but how are you supposed to remember all that information? Some people manage their passwords in a written notebook near their computer or in a digital file on their computer. I’ve kept mine in Evernote and had Google Chrome’s ‘Save Password’ option to help me out. But other people choose very simple passwords or use the same password for everything. Fortunately, password managers – LastPass, KeyPass, Dashlane, 1Password – were created to address those best practices we keep getting told.

So what is a password manager?

Read More

12 May 2017

Inbox Hero with Inbox Zero

Be an Inbox Hero with Inbox Zero!

Check out any article on email management and you’ll see the phrase ‘Inbox Zero’. Although it’s a been a concept for many years, the current definition explains that having zero emails in your inbox is a sign of success. But did you know that wasn’t the original intent? Merlin Mann, the guy behind Inbox Zero, didn’t see the zero as a reference to the number of messages in an inbox, but “the amount of time an employee’s brain is in his inbox”.

So how do you go about spending less time in your inbox? Especially when your unread messages are climbing past triple digits. 

Read More

25 April 2017

How Chrome Extensions Can Save You Time & Money!

Browser Extensions:

More fun, more function!

You might have heard someone raving about a Chrome or Firefox extension and wondered, what’s that all about?

Browser Extensions are small software programs that can modify and improve the functionality of your browser (Firefox, Internet Explorer, Chrome). They can improve productivity, save you money, block advertisements, and even provide a little fun when you log into the web.

Read More

28 March 2017

3 Productivity Apps to Help You Thrive

Recently, I was lucky enough to be offered a guest post opportunity from the fabulous Sara Clark-Williams of Fab Fempreneurs.  So what did I talk about? Productivity and tech, of course. Read on!


Solopreneurs wear many hats today – marketer, networker, chief finance officer, developer, director, and more. We have to learn the technology necessary to do our jobs and sort through five million apps to find the best one for our business. It’s stressful to even try to keep up.

So, what’s the absolute minimum software that you need to keep yourself focused and your business thriving? Productivity apps for content management, task management, and email management are where to start.

Want more details? Check out Sara’s blog!

15 August 2016

Three Ways to Keep Your Data Safe

Although we often think of digital disasters as being a software failure, aka the blue screen of death, there are several other ways we put our digital devices (where our data lives) at risk. These include physical damage from fire/flood/accidental destruction, theft, and malware or a virus. What can you do to keep your valuable information safe?

Read More

11 January 2016

Data Here – Data There – Data Everywhere Resources

Data Here – Data There – Data Everywhere!

Resources from January 2016 Presentation to NAPO-SD, creator April Merritt, MLIS; all rights reserved

 

Read More