Ilios Digital Organizing Blog

23 January 2013

Password Management and You

Every website you visit these days seems to want you to sign in, or sign up, for something. This requires you to create a user name and password and it seems every site has different directions. Some want all lowercase letters, some want letters and numbers, some allow special characters, some hate special characters. It’s enough to drive you nuts! How are you supposed to remember all those variations?

One easy solution is to use the same password for every site. But…this is definitely not something that is recommended. Why? If someone figured out that one password then they would have access to everything! I know several people who use the same password for Facebook as they do their email account. When someone was able to hack their Facebook account they also had access to their email account, which resulted in some crazy emails being sent to all contacts.

So if you don’t use the same password for everything, then you are stuck remembering different passwords for different sites. Add those details to all the numbers, dates, and ‘stuff’ floating around in your brain and how are you supposed to recall anything? Use a password manager!

In this newsletter I’m going to talk about two different methods for managing your online passwords and logins – traditional notebook and online vault

The first is the traditional method of keeping a password management book. This could be a spiral bound notebook, a small moleskin notebook, a index card box etc. in which you write down the website, the login you selected and the password you use.

  • Pros: easy to access and easy to add to
  • Cons: not very secure. Of course you could store your notebook in a safe spot, but unless it is a locked diary or written in code, realistically anybody could find it and use it. I would imagine most of us using password books keep them relatively close to our main computer.

The second less traditional method is utilizing on online password management vault or password manager. This is an online storage site, often a ‘cloud’, where you store all of your passwords, using one primary access password to retrieve the information you are after.

  • Pros: Apparently now there are some managers which have smart phone apps as well!, you can access the passwords from anywhere, there is only one password you need to remember. All your passwords, one place, easy access.
  • Cons: As with anything you put online, there is always the possibility the program/cloud will go away. This happens when companies fold or change owners. If this was to happen, all your stored passwords would be gone and you may need to start from scratch. Also, what if you forget that one all encompassing password? How would you access the rest of your passwords? What if your computer was down?

Regardless of which type of password management system you choose to use, it is vital to keep it up to date. Cross out or delete old passwords, make sure your writing is legible if utilizing a notebook, be consistent with recording new passwords and which sites they are related to. A secondary benefit of a password manager is related to estate management. When you are no longer here, will someone be able to access your online accounts to close them out?

For information on online password managers, CNET does a great job of reviewing those available. Many are free, although pay attention because there are a few which have a cost associated with them. Maybe you will never encounter an online hacker…but wouldn’t you rather be safe?

*image by Flickr user stebulus, used via Creative Commons*

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Ilios Digital Organizing Blog

27 June 2017

LastPass and Password Protection

Password Protection and Peace of Mind

Hackers are out there to steal your information. Once they’ve got it, they’ll sell it to the highest bidder and destroy your identity. Or at least, that’s what the media tells us. There are large corporate breaches, and everyone knows someone who’s had their information hacked. You can’t prevent these corporate breaches from happening, but you can take steps to keep you and your information safe during daily use. How? Well, all the articles tell us the same things:

“Don’t use the same password more than once. Use strong passwords. Change your passwords frequently. Don’t tell anyone your passwords.”

It’s good advice, but how are you supposed to remember all that information? Some people manage their passwords in a written notebook near their computer or in a digital file on their computer. I’ve kept mine in Evernote and had Google Chrome’s ‘Save Password’ option to help me out. But other people choose very simple passwords or use the same password for everything. Fortunately, password managers – LastPass, KeyPass, Dashlane, 1Password – were created to address those best practices we keep getting told.

So what is a password manager?

Continue Reading
12 May 2017

Inbox Hero with Inbox Zero

Be an Inbox Hero with Inbox Zero!

Check out any article on email management and you’ll see the phrase ‘Inbox Zero’. Although it’s a been a concept for many years, the current definition explains that having zero emails in your inbox is a sign of success. But did you know that wasn’t the original intent? Merlin Mann, the guy behind Inbox Zero, didn’t see the zero as a reference to the number of messages in an inbox, but “the amount of time an employee’s brain is in his inbox”.

So how do you go about spending less time in your inbox? Especially when your unread messages are climbing past triple digits. 

Continue Reading
25 April 2017

How Chrome Extensions Can Save You Time & Money!

Browser Extensions:

More fun, more function!

You might have heard someone raving about a Chrome or Firefox extension and wondered, what’s that all about?

Browser Extensions are small software programs that can modify and improve the functionality of your browser (Firefox, Internet Explorer, Chrome). They can improve productivity, save you money, block advertisements, and even provide a little fun when you log into the web.

Continue Reading
28 March 2017

3 Productivity Apps to Help You Thrive

Recently, I was lucky enough to be offered a guest post opportunity from the fabulous Sara Clark-Williams of Fab Fempreneurs.  So what did I talk about? Productivity and tech, of course. Read on!


Solopreneurs wear many hats today – marketer, networker, chief finance officer, developer, director, and more. We have to learn the technology necessary to do our jobs and sort through five million apps to find the best one for our business. It’s stressful to even try to keep up.

So, what’s the absolute minimum software that you need to keep yourself focused and your business thriving? Productivity apps for content management, task management, and email management are where to start.

Want more details? Check out Sara’s blog!

15 August 2016

Three Ways to Keep Your Data Safe

Although we often think of digital disasters as being a software failure, aka the blue screen of death, there are several other ways we put our digital devices (where our data lives) at risk. These include physical damage from fire/flood/accidental destruction, theft, and malware or a virus. What can you do to keep your valuable information safe?

Continue Reading
11 January 2016

Data Here – Data There – Data Everywhere Resources

Data Here – Data There – Data Everywhere!

Resources from January 2016 Presentation to NAPO-SD, creator April Merritt, MLIS; all rights reserved

 

Continue Reading

Ilios Digital Organizing Blog

27 June 2017

LastPass and Password Protection

Password Protection and Peace of Mind

Hackers are out there to steal your information. Once they’ve got it, they’ll sell it to the highest bidder and destroy your identity. Or at least, that’s what the media tells us. There are large corporate breaches, and everyone knows someone who’s had their information hacked. You can’t prevent these corporate breaches from happening, but you can take steps to keep you and your information safe during daily use. How? Well, all the articles tell us the same things:

“Don’t use the same password more than once. Use strong passwords. Change your passwords frequently. Don’t tell anyone your passwords.”

It’s good advice, but how are you supposed to remember all that information? Some people manage their passwords in a written notebook near their computer or in a digital file on their computer. I’ve kept mine in Evernote and had Google Chrome’s ‘Save Password’ option to help me out. But other people choose very simple passwords or use the same password for everything. Fortunately, password managers – LastPass, KeyPass, Dashlane, 1Password – were created to address those best practices we keep getting told.

So what is a password manager?

Read More

12 May 2017

Inbox Hero with Inbox Zero

Be an Inbox Hero with Inbox Zero!

Check out any article on email management and you’ll see the phrase ‘Inbox Zero’. Although it’s a been a concept for many years, the current definition explains that having zero emails in your inbox is a sign of success. But did you know that wasn’t the original intent? Merlin Mann, the guy behind Inbox Zero, didn’t see the zero as a reference to the number of messages in an inbox, but “the amount of time an employee’s brain is in his inbox”.

So how do you go about spending less time in your inbox? Especially when your unread messages are climbing past triple digits. 

Read More

25 April 2017

How Chrome Extensions Can Save You Time & Money!

Browser Extensions:

More fun, more function!

You might have heard someone raving about a Chrome or Firefox extension and wondered, what’s that all about?

Browser Extensions are small software programs that can modify and improve the functionality of your browser (Firefox, Internet Explorer, Chrome). They can improve productivity, save you money, block advertisements, and even provide a little fun when you log into the web.

Read More

28 March 2017

3 Productivity Apps to Help You Thrive

Recently, I was lucky enough to be offered a guest post opportunity from the fabulous Sara Clark-Williams of Fab Fempreneurs.  So what did I talk about? Productivity and tech, of course. Read on!


Solopreneurs wear many hats today – marketer, networker, chief finance officer, developer, director, and more. We have to learn the technology necessary to do our jobs and sort through five million apps to find the best one for our business. It’s stressful to even try to keep up.

So, what’s the absolute minimum software that you need to keep yourself focused and your business thriving? Productivity apps for content management, task management, and email management are where to start.

Want more details? Check out Sara’s blog!

15 August 2016

Three Ways to Keep Your Data Safe

Although we often think of digital disasters as being a software failure, aka the blue screen of death, there are several other ways we put our digital devices (where our data lives) at risk. These include physical damage from fire/flood/accidental destruction, theft, and malware or a virus. What can you do to keep your valuable information safe?

Read More

11 January 2016

Data Here – Data There – Data Everywhere Resources

Data Here – Data There – Data Everywhere!

Resources from January 2016 Presentation to NAPO-SD, creator April Merritt, MLIS; all rights reserved

 

Read More