Ilios Digital Organizing Blog

23 January 2013

Password Management and You

Every website you visit these days seems to want you to sign in, or sign up, for something. This requires you to create a user name and password and it seems every site has different directions. Some want all lowercase letters, some want letters and numbers, some allow special characters, some hate special characters. It’s enough to drive you nuts! How are you supposed to remember all those variations?

One easy solution is to use the same password for every site. But…this is definitely not something that is recommended. Why? If someone figured out that one password then they would have access to everything! I know several people who use the same password for Facebook as they do their email account. When someone was able to hack their Facebook account they also had access to their email account, which resulted in some crazy emails being sent to all contacts.

So if you don’t use the same password for everything, then you are stuck remembering different passwords for different sites. Add those details to all the numbers, dates, and ‘stuff’ floating around in your brain and how are you supposed to recall anything? Use a password manager!

In this newsletter I’m going to talk about two different methods for managing your online passwords and logins – traditional notebook and online vault

The first is the traditional method of keeping a password management book. This could be a spiral bound notebook, a small moleskin notebook, a index card box etc. in which you write down the website, the login you selected and the password you use.

  • Pros: easy to access and easy to add to
  • Cons: not very secure. Of course you could store your notebook in a safe spot, but unless it is a locked diary or written in code, realistically anybody could find it and use it. I would imagine most of us using password books keep them relatively close to our main computer.

The second less traditional method is utilizing on online password management vault or password manager. This is an online storage site, often a ‘cloud’, where you store all of your passwords, using one primary access password to retrieve the information you are after.

  • Pros: Apparently now there are some managers which have smart phone apps as well!, you can access the passwords from anywhere, there is only one password you need to remember. All your passwords, one place, easy access.
  • Cons: As with anything you put online, there is always the possibility the program/cloud will go away. This happens when companies fold or change owners. If this was to happen, all your stored passwords would be gone and you may need to start from scratch. Also, what if you forget that one all encompassing password? How would you access the rest of your passwords? What if your computer was down?

Regardless of which type of password management system you choose to use, it is vital to keep it up to date. Cross out or delete old passwords, make sure your writing is legible if utilizing a notebook, be consistent with recording new passwords and which sites they are related to. A secondary benefit of a password manager is related to estate management. When you are no longer here, will someone be able to access your online accounts to close them out?

For information on online password managers, CNET does a great job of reviewing those available. Many are free, although pay attention because there are a few which have a cost associated with them. Maybe you will never encounter an online hacker…but wouldn’t you rather be safe?

*image by Flickr user stebulus, used via Creative Commons*

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Ilios Digital Organizing Blog

15 August 2016

Three Ways to Keep Your Data Safe

Although we often think of digital disasters as being a software failure, aka the blue screen of death, there are several other ways we put our digital devices (where our data lives) at risk. These include physical damage from fire/flood/accidental destruction, theft, and malware or a virus. What can you do to keep your valuable information safe?

Continue Reading
11 January 2016

Data Here – Data There – Data Everywhere Resources

Data Here – Data There – Data Everywhere!

Resources from January 2016 Presentation to NAPO-SD, creator April Merritt, MLIS; all rights reserved

 

Continue Reading
19 May 2015

Windows 8.1& You

Windows 8.1

frustrated girlThose words stop us in our tracks. We frown and cross our arms. Windows 8.1 looks weird. There isn’t a Start button. Why can’t we close a program? We just don’t like it and it’s too much work to figure out something so radically different.

Continue Reading
18 June 2014

Where’s my cell phone?

As a techie type girl I have seen the studies and opinions regarding our relationship with our cell phones. I got my first cell phone in college – the size of your average hardback book and only to be used in the car.

I believe that it’s okay if I am not immediately available.When I am home I don’t always keep my phone at my side; don’t have it set to alert me to new emails or Facebook posts. There are specific ringtones for specific people so I can decide if a call or text is worth interrupting my work.

Continue Reading
19 May 2014

Digital Spring Cleaning

Time for spring cleaning!

Spring is almost here! Now is a good time for spring cleaning for your computer and mobile phone.Yes, physical cleaning is important – blowing out the dust and wiping off the keyboard, but don’t forget about cleaning out your data. Are there apps on your phone you can get rid of? Apps that you tried and didn’t like? How about those documents on your computer? Are there drafts or duplicates that can be deleted? Too many bookmarks in your browser? Find out which ones are still relevant and let the others go. Need help tackling this? Contact an expert!

 

15 May 2014

Does your phone interrupt your relationship?

According to the Pew Internet Study on Couples, The Internet and Social Media (2014-02), young adults are more likely to report tension in their relationships over technology use

  • 42% of cell-owning 18-29 year olds in serious relationships say their partner has been distracted by their mobile phone while they were together (25% of all couples say this).
  • 18% of online 18-29 year olds have argued with a partner about the amount of time one of them spent online (compared with 8% of all online couples).
  • 8% say they have been upset by something their partner was doing online (compared with 4% of all online couples).

 

How does your digital device affect your relationship?

 

 

Ilios Digital Organizing Blog

15 August 2016

Three Ways to Keep Your Data Safe

Although we often think of digital disasters as being a software failure, aka the blue screen of death, there are several other ways we put our digital devices (where our data lives) at risk. These include physical damage from fire/flood/accidental destruction, theft, and malware or a virus. What can you do to keep your valuable information safe?

Read More

11 January 2016

Data Here – Data There – Data Everywhere Resources

Data Here – Data There – Data Everywhere!

Resources from January 2016 Presentation to NAPO-SD, creator April Merritt, MLIS; all rights reserved

 

Read More

19 May 2015

Windows 8.1& You

Windows 8.1

frustrated girlThose words stop us in our tracks. We frown and cross our arms. Windows 8.1 looks weird. There isn’t a Start button. Why can’t we close a program? We just don’t like it and it’s too much work to figure out something so radically different.

Read More

18 June 2014

Where’s my cell phone?

As a techie type girl I have seen the studies and opinions regarding our relationship with our cell phones. I got my first cell phone in college – the size of your average hardback book and only to be used in the car.

I believe that it’s okay if I am not immediately available.When I am home I don’t always keep my phone at my side; don’t have it set to alert me to new emails or Facebook posts. There are specific ringtones for specific people so I can decide if a call or text is worth interrupting my work.

Read More

19 May 2014

Digital Spring Cleaning

Time for spring cleaning!

Spring is almost here! Now is a good time for spring cleaning for your computer and mobile phone.Yes, physical cleaning is important – blowing out the dust and wiping off the keyboard, but don’t forget about cleaning out your data. Are there apps on your phone you can get rid of? Apps that you tried and didn’t like? How about those documents on your computer? Are there drafts or duplicates that can be deleted? Too many bookmarks in your browser? Find out which ones are still relevant and let the others go. Need help tackling this? Contact an expert!

 

15 May 2014

Does your phone interrupt your relationship?

According to the Pew Internet Study on Couples, The Internet and Social Media (2014-02), young adults are more likely to report tension in their relationships over technology use

  • 42% of cell-owning 18-29 year olds in serious relationships say their partner has been distracted by their mobile phone while they were together (25% of all couples say this).
  • 18% of online 18-29 year olds have argued with a partner about the amount of time one of them spent online (compared with 8% of all online couples).
  • 8% say they have been upset by something their partner was doing online (compared with 4% of all online couples).

 

How does your digital device affect your relationship?